People Coordinator Intern

Providing administrative support to People Director and People Business Partner in all activities throughout the employee lifecycle including recruitment, day-to-day requirements and implementation of different initiatives.,

• Maintaining up-to-date employee records. Completing the audit process and requesting missing documents, ensuring all the employee files are completed.


• Creating employment letters such as salary increase, promotion and confirmation of employment letters.


• Following-up on contracts, agreements and appraisals, and obtaining signatures.


• Ensuring that colleagues are trained in using the holiday booking system and answering absence related queries.


• Running monthly probation reports and following up with managers.


• Assisting the Talent Acquisition team with managing the interview booking process, scheduling remote/on-site interviews for candidates, when required. Preparing welcome packs for new joiners.


• Managing the Buddy Program for all new starters.


• Working on organizational charts.


• Be involved in creating presentations and communications.


• Administrative support to regional HR projects and assisting with rolling-out global HR initiatives.


• Covering reception during regular Office Management team meetings and ad-hoc as necessary.


Further tasks

• Working on international HR projects
  
  University degree in business administration (ideally with specialization in HRM) or studying towards professional qualifications in HR is preferred


• Willing to commit up to five days a week for a period of at least 6 months (preferably a year)


• Strong interest in generalist HR and developing a career within the HR field


• Some professional experience in the HR field serves as an advantage


• Open proactive and positive personality with initiative.


• Great organisational skills


• Excellent MS-Office knowledge


• Excellent communication skills and command of the English language


• Proficiency in French is a plus