Personal Assistant

We're currently looking to recruit a Personal Assistant who will provide joint support to our Group Health, Safety, Wellbeing & Sustainability Director and Group Reward Director. This role will have responsibility for providing PA and administrative support, to ensure the smooth running of the day-to-day operations of the functions., As a Personal Assistant, your day-to-day responsibilities will include, but not be limited to:

• Pro-active diary co-ordination for our two Directors, including administrative support in arranging and servicing meetings, organising travel and preparing expense claims.


• Monitoring the emails of the two Directors during periods of absence.


• Collation of Responsible Business and Reward & Pensions monthly reports and updates.


• Coordinating starters and leavers in the team, including ordering equipment, updating distribution lists and coordinating inductions.


• Co-ordination of key meetings including workshops, and team meetings - preparation of agendas and meeting papers. Attending and taking minutes/actions of meetings and distributing to relevant parties


• Managing all invoicing, including raising Purchase Orders and ensuring the procurement procedures are adhered to and tracked for budget management purposes.
  
  Previous experience within a similar role, with experience of supporting leadership and fast paced teams.


• Effective written communication skills and excellent verbal communication.


• Proven record of communicating and influencing across a range of audiences internally and externally.


• IT proficiency in the use of Office 365 especially PowerPoint, Outlook and Excel.


• Able to manage confidential information and maintain high levels of professionalism.
  
  Making Kier a diverse and inclusive place to work is a huge priority for use. We're proud of the steps we've taken so far, but we know we must always do more. Our employees are key in shaping Kier's diversity and inclusion initiatives and our people have made a huge impact on how we work, by using their experiences to shape our policies.