Personal Assistant

This role will provide personal assistant support to the business leader(s) of Global Tax and Global Audit and Risk. It will be required to co-ordinate their activities and provide administrative support. This is a varied and challenging role which requires a high degree of flexibility, initiative and confidentiality.,

• Meeting co-ordination, preparation, including ability to set up and run virtual meetings


• Ensure all Purchase Orders, invoices and expenses are completed in a timely, accurate and compliant manner


• Co-ordination of data & digital filing systems


• Preparation of relevant business reports e.g. team budget


• Managing routine one-off and recurring tasks, including resolving issues and implementing comprehensive solutions


• Facilitating departmental initiatives (e.g. global town hall meeting organisation, and coordinating between members of the leadership/extended leadership team re administrative tasks that benefit the department)


• Management and organisation of internal and external events e.g. conferences, meetings, events


• Travel, visa and accommodation management and co-ordination


• Timely management of expenditure via Concur, ensuring a thorough filing and reference system is in place


Leadership standards:

Win through Execution

• Takes a wide view of their accountabilities


• High energy and ambition to achieve


• Effective prioritisation skills


• Generates a range of workable solutions to problems and takes action


Shape the Future

• Accurately digests large amounts of information and breaks down complex problems


• Challenges themselves to take on new or unfamiliar tasks and ways of working


Inspire through Purpose

• Aspires to have a positive impact on those they support


• Is actively aware of the impact they have on others and tunes in to the needs of individuals around them


• Communicates in a compelling, clear and impactful way


Invest in Talent

• Displays confidence in their ability to meet challenges and succeed


• Demonstrates a realistic and thoughtful awareness of their own capabilities


• Proactively seeks feedback and development for growth and takes action
  
  Demonstration of high performance in a PA or Team Assistant role


• Continually demonstrate high standards in terms of planning, quality and accuracy of work outputs to meet challenging timescales


• Utilise exceptional interpersonal skills to build and sustain excellent relationships across a diverse range of cross-functional networks


• Be creative in finding solutions to issues faced by the leaders you support and develop and apply an understanding of the function to your work


• Highly organised and self-motivated, with an ability to anticipate, effectively prioritise and progress workload


• Demonstrate a high level of integrity, compliance and confidentiality at all times


• Ability to tactfully and assertively prioritise core duties for those you support


• Experience working with a wide range of technology solutions (preferably including SAP, Concur, Condecco, Coupa, Outlook & Microsoft Office & virtual meeting tools (e.g., Zoom))
  
  Celebrating our inclusive and diverse culture is core to Diag's purpose of "celebrating life every day everywhere". This purpose is, in itself, inclusive in nature, as it values everybody irrespective of background, disability, religion, gender identity, sexuality or ethnicity.


We know that for our business to thrive and for Diageo to realize its ambition, we depend on having diverse talent with a range of backgrounds, skills and capabilities in each of the 180 countries in which we operate and to reflect our broad consumer base. We view diversity as one of the key enablers that helps our business to grow and our values, purpose and standards set the conditions for us to respect the unique contribution each person brings.

Flexibility is key to success in our business and many of our staff work flexibly in many different ways, including part-time, compressed hours, flexible location. Please talk to us about what flexibility means to you and don't let anything stop you from applying., With over 200 brands sold in more than 180 countries, we're the world's leading premium drinks company. Every day, over 30,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers - the brands we're building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world.

Our founders, such as Arthur Guinness, John Walker, and Charles Tanqueray, were visionary entrepreneurs whose brilliant minds helped shape the alcohol industry. And through our people, their legacy lives on. Join us, and you'll collaborate with talented people from all corners of the world. Together, you'll innovate and push boundaries, shaping a more inclusive and sustainable future that we can all be proud of.

With diversity at our core, we celebrate our people's unique passions, commitments and specialist skills. Because when varied voices, mindsets, and personalities come together, great ideas are born. In our supportive culture, your voice will be heard and you'll be empowered to be you. Just bring your ambition, curiosity and ideas, and we'll celebrate your work and help you reach your fullest potential.

DRINKiQ

What's your DRINKiQ? Take our quiz to understand how alcohol is made and explore the effects of drinking. You can discover everything you need to know at DRINKiQ (https://www.drinkiq.com/en-gb/)