Personal Assistant

A fantastic opportunity has arisen within the Division of Medicine at the Mid Yorkshire Teaching Trust. We are looking to recruit a Personal Assistant to join our Division of Medicine Management Team to support Directors and Management of the Trust.

This is a full time position working 37.5 hours per week.

The post-holder will be required to provide comprehensive Personal Assistant support, undertake projects and administrative duties as required, to use a high degree of initiative and the ability to deal with multi-tasks often with conflicting short timescales. The post holder will establish and maintain proactive communication with colleagues within and outside of the organisationand effective working relationships within the team and in line with Trust core values and behaviours., 1. First point of contact to Trust Directors and Management to ensure that all issues are directed to the appropriate area/person.

2. Provide a full range of Personal Assistant duties, including diary management, the taking of dictation, typing of correspondence and preparation and distribution of reports and other documents. To produce accurate work to a high level of presentation.

3. Handle sensitive queries in writing, by telephone or in person from colleagues.

4. Manage the post in a proactive and effective manner. Investigate issues on behalf of the Director and prepare responses for approval. Forward mail to the appropriate departments to handle.

5. Ensure that replies to correspondence are actioned within the correct timescales

6.Arrange meetings in a timely manner, which on occasions may be complex, requiring manipulation of diaries and re-arranging of existing diary appointments.

7. Transcribe notes of meetings and minutes to ensure an effective and efficient turn around requiring extended periods of typing to ensure accuracy and completeness of minutes.

We provide care and support to over a million people in Wakefield and Kirklees in their homes, community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (Wakefield).

Always striving for excellence, we are at the forefront of innovation and research, and we invest in teaching and the development of our workforce.

We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and receive care.

We value diversity and welcome talent and enthusiasm irrespective of age, disability, neurodivergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances including providing unpaid carers support to someone with a health and care need. As ethnic minority groups, members of the LGBTQ+ community, and people with a disability/neurodivergence are currently under-represented across the organisation, we encourage applications from members of these groups. We have policies and procedures to ensure all applicants are treated fairly and consistently.

We are proud of our staff networks - who offer valuable guidance and feedback from those with lived experience.

We have a clear vision and you could be part of this! If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you.