Personal Assistant

We have an opportunity for an enthusiastic Band 4 Personal Assistant to come and join our Research Delivery Team to support our Matrons within Research and Development.,

• Diary Management
• Assist with staff rostering, monitoring annual leave and sickness
• You will be involved in varied aspects of routine administration including filing, drafting correspondence and file management.
• You will assist the Matron and Senior Research Nursing team in organising events, planning projects, and arranging travel.
• Organising meetings, agendas and minute taking
• Organising itineraries
• When required you will also assist the current team secretary/administrator to undertake day to day admin for the wider team., Equality remains at the centre of our policymaking, service delivery, and employment practice, giving all employees equal opportunity to develop, apply for promotions, and have working arrangements that enable them to achieve a manageable work-life balance.
UHS actively promotes a work environment free from harassment and discrimination and provides training for managers and staff to ensure this happens. We also closely monitor recruitment activity, training, development, and employment practices to ensure equality of practice with regard to race, colour, ethnic or national origin, religion or belief, gender, sexual orientation, disability, marital status and age.


• Enthusiasm, self-motivation, flexibility, and drive will be required to ensure the success of this post.
• You will need to have an excellent level of written and verbal communication skills and minute taking skills.
• Good IT skills are essential including working with online databases; excel spreadsheets and preparing PowerPoint presentations.
• You will have a good understanding of the need for confidentiality.
• You will be able to work in a large open plan office, where there may be distractions and some noise.
  
  The post is for 37.5 hours, working Monday - Friday, during core office hours, with some flexibility required. You will be based at University Hospital Southampton.
There are approx 300 Research Nurses, AHPs, Midwives and Clinical Trials Assistants, working together across the Trust, within our award winning teams to bring exciting research opportunities to UHS for the benefit of our patients and for the future of healthcare. You will join enthusiastic, driven and caring research team in a friendly, professional working environment. The wider team is composed of researchers from hospital and university backgrounds with the aim to deliver a variety of studies to improve patient care. Successful applicants can expect an excellent working environment, professional support, and training/development opportunities.Working for our organisation As one of the largest acute teaching Trusts in England, we offer learning and development opportunities to help you achieve the career you aspire to. All non-clinical roles may involve a mixture of on site and remote working, Specific details and flexible working options can be discussed as part of the interview process. UHS employees are able to access a range of NHS discounts, are entitled to a minimum of 35 days paid holiday (pro rata), and we offer a generous pension scheme. Southampton is an attractive place to live and work situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted. We are proud that every member of our team receives a detailed induction and training package specific to their needs, experience, and job role. Our dedicated education team and supportive leadership structure (Led by Research Matrons working across all facilities), ensures that our staff have the skills and knowledge to undertake their role within the research environment to the highest standards.