Personal Assistant
AtkinsRéalis, City Centre, Manchester
Personal Assistant
Salary Not Specified
AtkinsRéalis, City Centre, Manchester
- Full time
- Permanent
- Onsite working
Posted today, 25 Oct | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: 10663eaf00084596b1961282c64a59be
Full Job Description
We require a Personal Assistant based in either our Chelmsford office to provide support to a group of Senior Leadership Team (SLT) within the Transportation Division. The role holder will provide support to a group of senior leadership members, also working collaboratively with the wider Transportation admin function. The role requires an experienced and flexible person to take a proactive approach to supporting and working within a high paced office environment ensuring the efficient operation of the Transportation business., Supplying an efficient Personal Assistant support service to several directors; the duties will include but are not limited to:
- Managing diaries and organising meetings and appointments.
- Booking and arranging travel domestic and international, transport and accommodation along with visas where required.
- Produce and send monthly expenses.
- Tracking and reminding the Senior Member of staff of important tasks, actions and deadlines.
- Compiling and preparing reports, presentations, packs and correspondence.
- Attending meetings where required taking minutes and actions, internally or with stakeholders.
- Managing databases and filing systems.
- Deputise for other Personal Assistants when necessary.
- Monitoring and reporting on timesheets, PDR appraisals, and other group requirements.
- Liaise with other support staff to provide support when required.
- Ensure that the directors are and feel fully supported in all areas of administration.
Able to work well under pressure and prioritise workload accordingly. - Strong attention to detail with excellent interpersonal/communication skills.
- Professional and confident manner.
- To always maintain confidentiality.
- Organised and efficient along with being flexible and approachable, also willing to pitch in with all tasks and assist when the pressure is on.
- Positive proactive approach.
- Excellent administration and communication skills.
- Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word. PowerPoint, SharePoint and MS Teams).
- Good team player and willing to support the team.
- Good organisation skills with ability to manage multiple tasks.
- Good time management skills with ability to work to deadlines.
- A proactive self-starter and problem solver with the ability to multitask in a fast-paced environment.
- Can demonstrate critical thinking.
- Ability to work autonomously.
At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.