Personal Assistant

We require a Personal Assistant based in either our Chelmsford office to provide support to a group of Senior Leadership Team (SLT) within the Transportation Division. The role holder will provide support to a group of senior leadership members, also working collaboratively with the wider Transportation admin function. The role requires an experienced and flexible person to take a proactive approach to supporting and working within a high paced office environment ensuring the efficient operation of the Transportation business., Supplying an efficient Personal Assistant support service to several directors; the duties will include but are not limited to:

• Managing diaries and organising meetings and appointments.
• Booking and arranging travel domestic and international, transport and accommodation along with visas where required.
• Produce and send monthly expenses.
• Tracking and reminding the Senior Member of staff of important tasks, actions and deadlines.
• Compiling and preparing reports, presentations, packs and correspondence.
• Attending meetings where required taking minutes and actions, internally or with stakeholders.
• Managing databases and filing systems.
• Deputise for other Personal Assistants when necessary.
• Monitoring and reporting on timesheets, PDR appraisals, and other group requirements.
• Liaise with other support staff to provide support when required.
• Ensure that the directors are and feel fully supported in all areas of administration.
  
  Able to work well under pressure and prioritise workload accordingly.
• Strong attention to detail with excellent interpersonal/communication skills.
• Professional and confident manner.
• To always maintain confidentiality.
• Organised and efficient along with being flexible and approachable, also willing to pitch in with all tasks and assist when the pressure is on.
• Positive proactive approach.
• Excellent administration and communication skills.
• Computer literate including working knowledge of Microsoft Suite (Outlook, Excel, Word. PowerPoint, SharePoint and MS Teams).
• Good team player and willing to support the team.
• Good organisation skills with ability to manage multiple tasks.
• Good time management skills with ability to work to deadlines.
• A proactive self-starter and problem solver with the ability to multitask in a fast-paced environment.
• Can demonstrate critical thinking.
• Ability to work autonomously.
  
  At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.