Personal Assistant

Personal Assistant (PA) position for the Assistant Director for Children's Safeguarding within Children, Young People and Family Services provides an excellent opportunity to provide personal assistance and business support in a highly efficient, emotive, and confidential working environment, delivering a high quality and effective service to Children's Safeguarding senior management team using own judgement and initiative to ensure senior management team is kept fully informed.
The postholder will have very good communication skills, be adept at using emotional intelligence to anticipate issues before they arise and then have excellent research and organisational skills to deal with the issues. They will also have an excellent understanding of the way the Hull City Council works and the key issues of the moment.
Maintain daily communication with the Assistant Director on behalf of individual members of staff and managers relating to case specific requests for information, liaising on behalf of Assistant Director with council services and partner organisations.
The post holder must have experience in arranging complex and operational meetings, minuting, maintaining action trackers, organise, support and provide business support for routine leadership meetings, preparing agendas, room bookings supporting facilitating of presentations etc. Support Assistant Director with priority service development projects to ensure work progresses.
Responsible for coordinating, and monitoring MP, elected members and other enquiries, process various HR and finance requests which require approval ensuring deadlines are met, ensuring information is accurate and relevant services are communicated with effectively. Assisting with information gathering for social workers career progression process and transfer protocol to aid decision making ensuring communication channels are efficiently maintained. Support the Assistant Director with HR related case discussions, following informal and formal processes.
The post holder should hold level 3 qualification, have excellent IT skills, diary management experience resolving critical and conflicting issues and demands, ability to prioritise meetings, calls and workload using own judgement and initiative to provide a responsive support, the role can be emotionally demanding, and you must be able to maintain confidentiality. Evidence continuing professional development, have extensive administration experience, have interpersonal and communications skills to essential to deliver an efficient and affective business support service at all professionals levels.
The post is based at 79 Lowgate, hybrid working arrangements are in place, you will be expected to work with other PAs to provide directorate wide cover.
At Hull City Council we are committed to our children and young people, and we are passionate about how we deliver services to them. That's why we are developing and nurturing a culture that puts our children and young people at the heart of everything we do - by empowering our workforce to work together to find solutions, to be open, honest, and respectful, to take responsibility and listen and learn from others.
If you value these behaviours too, we'd love to hear from you. Hull is a changing local authority and it's a fantastic time to join us and be a key player in supporting our journey.
Why it's great to work for Hull City Council

Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

A competitive salary
An excellent pension through the Local Government Pension Scheme (LGPS)
Up to 30 days annual leave depending on grade and length of service. You will also get eight public holidays per year, and three additional days off, one in May/August and one during the Christmas/New year period.
Career development and learning experiences from a range of training courses and learning methods.
Supportive and forward-thinking culture

For an informal discussion about the role, please contact Fiona Bell on .
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