Personal Assistant

Join Our Team to Make a Difference in Warwickshire! Are you a resilient, highly organised, proactive, and skilled Personal Assistant looking to work in an award-winning organisation which offers you a dynamic and supportive environment? Warwickshire County Council is looking for a talented person to support two of our directors. We are seeking an individual who will thrive in a reactive and complex role. This is a unique opportunity to be at the heart of democracy helping to shape the future of Warwickshire.,

• Oversee and coordinate all correspondence, inquiries, travel arrangements, and diary management for the Director, providing proactive support to enable them to fulfil their strategic and managerial duties.
• Act on the Director's behalf with diplomacy and judgment, both reactively and proactively, to support their responsibilities.
• Serve as the primary point of contact for the Director, managing ad hoc requests and queries from internal and external sources, ensuring timely action and resolution.
• Anticipate needs, exercise sound judgment, and take initiative to assist the Director and team.
• Troubleshoot problems, remain solution-focused, and manage pressure effectively.
• Safeguard sensitive information, always maintaining confidentiality.
• Build and maintain relationships with stakeholders, including Councillors and external partners.
• Collaborate within the Executive Support Team to maintain high-quality standards.
  
  You will be a seasoned Personal Assistant (PA) with experience of supporting senior executives. You will have the following skills and experiences: -, Exceptional communication skills, both written and verbal, with the confidence to engage with people at all levels.
• Exhibit flexibility and adaptability, thriving both independently and collaboratively as part of a team, while maintain a positive attitude and embracing new challenges with enthusiasm and a proactive approach.
• A proven ability to manage complex schedules, multiple tasks, and reactive situations with grace.
• Comfortable in handling sensitive and confidential information with discretion and professionalism
• Be proficient in Microsoft Office and other relevant software, such as those used for Minuting taking.
• Demonstrate resilience and calm during high-pressure situations.
Experiences:
• A background in providing high-level support, as a Personal Assistant.
• Experienced in accurately recording meeting minutes, capturing key discussions, decisions, and action items with attention to detail.
Ultimately, our directors are looking for an individual who will support and enable them in all aspects of their roles to ensure they can fulfil their duties effectively and efficiently for Warwickshire., The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

Working for Warwickshire - This is the difference you make Warwickshire County Council is a place where everyone feels valued, included, safe, supported, and welcome. Our people are at the heart of this vision, could you be one of them! At Warwickshire County Council we are committed to ensuring Warwickshire's economy is vibrant and supported by the right jobs, training, skills and infrastructure. Our people vision for Warwickshire County Council is a great place to work where diverse and talented people are enabled to be their best.

Your future matters to us, we provide a generous pension scheme which includes an employer contribution rate of typically around 19 percent per month, to help support your financial security during retirement. The scheme also offers a valuable package of benefits for members and their dependants. To find out more please visit: Warwickshire Pension Fund homepage - Warwickshire Pension Fund' The benefits we offer include agile working, a valuable part of the pay and reward package for employees working in local government, generous annual leave entitlement, plus bank holidays and an additional day at Christmas, and access to Vivup benefits and discounts platform.