Personal Assistant, Hotels & Hospitality Capital Markets, EMEA

We are looking for an experienced Personal Assistant to support our EMEA Head of Hotels and Hospitality and Transaction team within Capital Markets. Responsibilities

• Support the EMEA Head of Hotels
• Support the London Hotel Transaction team
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Coordinate complex scheduling and extensive calendar management across multiple time zones
• Gather and assist putting together presentations for speaking events
• Manage, coordinate, and arrange senior executives' international travel and travel-related activities, including accommodation and producing detailed itineraries (visas/tests where applicable)
• Deal with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)
• Support with project work (when required)
• Organise meetings and presentations booking the relevant rooms and equipment both in the UK and globally
• Provide wide ranging administrative assistance & help maintain folders for the team ensuring all necessary documents are saved in the correct location
• Assist in organising team communications and plan events, both internally and offsite (e.g. HIO (London)/ IHIF (Berlin) / AHC (UK) / Coordinate client events / Quarterly Senior Leadership meetings / Monthly WIP & BOV team meetings)
• Prepare and submit expense reports.
• Preparing billing invoices for the transaction team
• Updating Hotels' CRM systems - Salesforce/Capforce ensuring data is accurate monthly for billing and pipeline purposes
  
  5 + years' experience as a Personal Assistant
• Written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate across different time zones
• Proficiency in Microsoft Office, Excel, PowerPoint etc.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences
  
  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.