Personal Assistant - P.A

There has never been a more exciting time to join the Digital team at Boots as we embark on a complete digital overhaul and take a leap forward into our future. This isn't just about implementing new systems, it's a transformative project that will redefine our entire operating model to provide an exceptional digital experience for our customers and empower our team members with intuitive and agile tools. We are 'One Team' - whether it's working on long-term changes or delivering day-to-day business, every role is pivotal in bringing our goals to life. So, do you want to be part of this exciting moment in our company's history? This is your chance to play a role in a far-reaching programme that will significantly impact our customers and colleagues, improve performance, and support our commitment to being the UK and Ireland's premier choice for health and beauty. A proud equal opportunity employer, we passionately embrace team member diversity and provide a positive and inclusive working environment for all. You will provide proactive, efficient administration and organisational support for three members of the Digital senior leadership team within Boots. The role is fundamental as it creates the space and time for our leaders to focus on our people and deliver for the business. This is an exciting opportunity for an experienced PA who is looking for career progression, be part of a growing team and be involved with Condor, our Digital Transformation programme.,

• Be proactive and flexible in supporting senior leaders with critical tasks to ensure they can complete their responsibilities effectively
• Organise, setup and communicate key functional meetings
• Plan and prioritise agendas for regular meetings and follow up on actions
• Prepare materials for key meetings
• Be a point of contact for stakeholders across the business, ensuring that all internal and external stakeholders are dealt with confidently and professionally
• If full diary support is required by leader: Manage a very high volume of meeting requests ensuring meetings are arranged according to business priorities, adapting calendars to accommodate urgent and last-minute requests
• If lighter diary support is required: support more complex/critical meeting organisation & diary management including liaising with Condor programme team to ensure appropriate scheduling of programme and non-programme activities
• Booking travel and accommodation arrangements, delivering the most cost effective and efficient solution
• Expense management - tracking and accurate / on time submission
• Supporting confidential business processes such as Performance, People and Payroll
• System changes such as onboarding and leavers, salary changes, annual leave tracking
• General admin support: ordering IT equipment, supporting onboarding of new team members, employment contract changes, drafting and reviewing letters, maintain an effective personnel filing system
• Build, manage and maintain distribution lists and organisational charts
• Resolve basic IT issues and raise to the Help Desk as required
• Work collaboratively with the PA population, building effective relationships with them to deliver high quality support. May be called upon to provide cover for holidays, sickness and other absence.
It would be great if you also have
• It would be beneficial if you have experience of using Microsoft applications including Teams, Excel, Power Point
  
  Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.
We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at boots.jobs/rewards. Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate. What's next Once we receive you application and are successfully put through to a shortlist, one of our dedicated in house recruiters will be in touch to arrange an interview. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best. Boots is a Ban the Box employer and will consider the suitability of applicants with criminal convictions on a case-by-case basis.