Personal Assistant To Chief Technology Officer - 12 Month FTC

As the Personal Assistant to the Chief Technology Officer, you will be responsible for providing professional pro-active and confidential support on a day-to-day basis. You will be liaising with internal and external stakeholders and will be an integral part of our executive leaderships support team. The ideal candidate will have extensive experience in providing administrative support and coordination at an executive level. You will be able to act autonomously and use your initiative to prioritise workload with ever changing needs. In this role, efficient organisational skills are a must, you will be managing high level diaries, preparing for company meetings, inbox management, travel arrangements and more. The Personal Assistant will possess excellent communication skills and interpersonal skills being able to work with a range of stakeholders and the rest of the C-suite. Main Duties…

• Meeting co-ordination - maintain & manage the executive schedules. Arrange meetings both internally & externally on a local & global level across time zones, including conference calls & Zoom calls etc. Planning, research & preparation of documents in advance for meetings.
• Communications - able to write and edit emails, work autonomously monitoring inbox & respond to emails on behalf of CTO with appropriate tone.
• Events - organising & taking responsibility for regular leadership meetings/offsites, department Townhalls and socials.
• Projects - supporting the CTO with a number of key projects, understanding the status of projects, change in urgency or roadmaps and liaising with those working on these.
• Travel - organise all international and local travel arrangements, including visa requirements, and any passport or other applications where needed.
• Management of Stakeholders - building positive relationships with key internal stakeholders both locally & globally.
• Recruitment & Onboarding - liaising with department leads on their new joiners, making sure any team members are welcomed into the department.
• Executive admin - processing expenses, managing folder organisation.
• Personal and private diary management and ad hoc personal errands and duties.
  
  A minimum of 3+ years' experience of being a PA - organising meetings, managing inboxes and coordinating schedules & international travel
• Relentless attention to detail
• Experience of working with C-suite
• Digitally savvy with a keen interest in technology.
• Proficient in Microsoft Office - particularly Excel, Word and PowerPoint
• A track record of organising events with a budget
• Incredibly organised
• Strong written and verbal communication
• Confidentiality - used to dealing with highly confidential matters and high-profile individuals
  
  Soho House offers competitive compensation packages that feature global benefits and perks. Whether you're seeking entry-level employment or a new opportunity to expand your potential, we offer training to develop the technical and managerial skills necessary to grow your career.
• Every House Membership
• Weekly Pay
• Free lunch at Store X Café in 180 Strand on Mondays and Fridays
• 50% off Food & Drink in Soho House venues, 7 days a week
• Staff Room Rate; Any Bedroom, Any House, $100 a night
• Private Health and Dental Care
• Life Assurance
• Birthday Day Off
• Up to 50% Staff Discount on Cowshed & Soho Home
• In Office Dog Policy
• Season Ticket Loan
• Christmas Office Closure
• In conjunction with Soho Impact, take 2 days paid a year to support a charity of your choice.
• Free Counselling Sessions
• Our Cookhouse & House Tonic programmes offer unique food and drink trainings, events and opportunities to inspire and educate.
• Continuous training to develop yourself personally and professionally
• Exclusive access to our benefits platform with hundreds of discounts on shopping, gym memberships, holidays, insurance and much more
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.