Personal Assistant to Learning Environment & Nursing Workforce Leads

An exciting opportunity has arisen for a Personal Assistant within the Learning Environment Team to support the workstreams of the Learning Environment Lead Nurse and Associate Director of Nursing Workforce. This is an exciting opportunity for an experienced secretary to join our corporate team, based at Kettering General Hospital.
You will be required to support the Learning Environment team and Associate Director of Nursing Workforce lead in meetings, taking minutes, drafting agendas, diary management, maintaining nursing and Allied Health Professional clinical placement and workforce activity across the Trust and assistance in organising training events. A flexible and proactive approach will be required with a high level of initiative and professionalism.
Please note candidates are required to present original certificates for qualifications at interview stage. This vacancy may close earlier than the specified closing date if a high volume of suitable applications are received.
We would consider this as a developmental post for someone working towards completion of NVQ Level 3 Administration or equivalent., The post holder will be expected to provide a full range of administrative secretarial support to the Senior Management Team, to include:
+ Providing a complete PA service including answering of incoming telephone traffic, word processing, preparation of agendas and minute taking, filing, data collection, photocopying and the composition of letters.
+ Distributing and prioritising incoming mail, using judgement and experience to decide who to filter them to directly for action and information.
+ Providing the first point of contact for written and telephone enquiries, some of which may be sensitive, using judgement to establish the validity and priority of the contact.
+ Organising and coordinating data collection activities to meet the teams workstreams.
In addition to the above summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert., Applications will be transferred to TRAC system, by completing an application your are giving authorisation for the transfer of your data.
Correspondence regarding your application will be sent to you via a TRAC system account.
Please submit your application as soon as possible; due to the high volumes of applications we receive and we reserve the right to close any adverts before the closing date once we have received sufficient applications.
We are an equal opportunities employer, which aims to employ a workforce that reflects the diverse communities we serve. We welcome applications from all suitably qualified persons from all backgrounds.
We welcome applications from members of our black and minority ethnic (BME) communities, especially in relation to senior posts within at KGH.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme. If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
Appointments will be made on merit.
In submitting an application form, you authorise Kettering General Hospital (KGH) NHS Foundation Trust to confirm any previous NHS service details via the Electronic Staff Record (ESR) Inter Authority Transfer (IAT) process. Including factual reference, occupational health clearance and statutory and mandatory training record.
If you need to have a Disclosure Barring Service (DBS) check, as a requirement of the role, you will be required to repay the cost of obtaining a DBS check (£50) and this amount will be reclaimed from your first salary. From 1st February 2019 all new starters to the Trust are required to join the DBS update service as per Trust DBS Re-checking Policy which has an annual cost of £13. New employees who do not join the update service will be required to pay £50 for a new DBS check in 3 years time.
Please note that news starters with KGH are subject to a six month probationary period.
Please ensure that the information you provide on your application form is correct, accurate and that nothing has been omitted. Any information that is stated in your application form in relation to qualifications/training courses/work/education experience/references must be able to be evidenced. Failure to do so may result if your offer being withdrawn.
"Safeguarding is everyone's business. KGH considers Safeguarding a priority amongst its citizen's and a key value for all employed to the service."
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities. The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative. We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.