Personal Assistant to Port Director & Deputy Port Director

This is a brilliant opportunity to join us and provide a Personal Assistant service to the Port Director (PD) of Portsmouth International Port, diary and travel management for the Deputy Port Director (DPD) and manage both reception and a business support administrator, who provides support to the senior management team at the port.

1. Excellent literacy and numeracy (GCSE level or equivalent in English and Maths is required due to the administrative work involved in the role. 2. Formal secretarial qualification or equivalent standard is desirable or experience of working as an effective personal Assistant at Director level, with the ability to take concise minutes and capture actions accurately, preferably in a corporate environment. 3. Excellent communication and customer service skills. 4. The ability to converse at ease with customers and politicians. 5. Excellent grammar to be able to draft letters from a short brief. 6. Excellent organisational skills. 7. Proficient with M365 applications, including Microsoft Office, Outlook, Teams, Word and Powerpoint. 9. Shorthand (beneficial but not essential). 10. Experience of working to tight deadlines in a dynamic environment and using own initiative to problem solve. 11. Experience of diary management and outstanding organisation skills to ensure that the PD and DPD have everything required for the day ahead. 12. Good attention to detail with proven ability to think ahead and plan workload. 13. Proven experience of analysing office management processes to make them more efficient. 14. Cost management through challenging invoice payments. Setting up orders and checking invoices.

The City Council controls all its maritime activities through the Port Service. Portsmouth International Port comprises the International Cruise and Ferry Port, Flathouse and Albert Johnson Quays and the Camber.

We really appreciate our employees and fully realise they are essential to our success and look to offer an inclusive, supportive working environment where employees can reach their potentials with a healthy work life balance, offering the following rewards:

• A generous pension scheme
• Up to 31 days annual leave per year pro rata + bank holidays
• We offer flexible working options including hybrid working with a minimum of two days office based per week pro rata, giving you the flexibility to work up to three days at home every week. Hybrid working is dependent on the role and service needs, exact details will be discussed with you at interview.
• A range of retail discounts via our reward portal offering discounts at retailers including IKEA, Currys, Tesco
• Free Access to Employee Assistance Program (EAP) and wellbeing support
• Access to a wide range of training and development opportunities including apprenticeships
• Potential to purchase additional annual leave
• Business travel support and initiatives, including bike loans