Personal Assistant - UK Agency, Lease Advisory and Rating

We're looking for an experienced Personal Assistant to support our UK Agency, Lease Advisory and Rating business line leaders. This role will be responsible for three individuals.

What your day-to-day will look like

• Coordinate complex scheduling and extensive calendar management


• Inbox management and housekeeping, highlighting key priorities and ensuring all key meetings and deadlines are being met


• Manage, coordinate, and arrange travel-related activities, including rail travel, accommodation and producing itineraries


• Organising meetings and presentations, booking the relevant rooms, refreshments and equipment


• Provide support and facilitate the smooth coordination and management of the launch of new buildings on behalf of clients, including logistics planning and execution


• Drafting agendas, documents and presentations as required


• Organising team/client events


• Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues


• Processing expenses and supplier invoices


• Adhoc duties (i.e. arranging IT support, arranging signing of key documentation, assisting new joiners, reporting issues with the building etc.)


• Develop and maintain effective working relationships with clients (externally) and colleagues (internally)


• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business


• Collaborate closely with the wider PA network and cover colleagues in the event of absence/workload challenges
  
  A positive attitude is essential, as is a genuine enthusiasm for the work that will be undertaken


• A strong understanding and experience of supporting senior managers


• Knowledge of processes and systems eg, Expenses and travel software


• Strong working knowledge of Office 365 - Outlook, Teams, Word, Powerpoint and Excel


• Excellent spoken and written English


• Excellent organisational skills and ability to efficiently multitask


• Maturity and professionalism to deal with senior colleagues globally


• Accuracy and attention to detail


• Ability to work under pressure


• Ability to work autonomously with clear understanding of priorities


• Enthusiastic, dependable and willing team player
  
  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.