Pharmacy Administration Co-ordinator Follow us on Facebook and on Twitter: @CRHCareers @WellbeingCRH @royalhospital

General administration duties relating to HR processes, payroll, recruitment, rostering, sickness etc., Pharmacy Services
1. Manage the distribution of departmental correspondence.
2. Ensure that Trust policies/procedures and department records are kept up to date including staff lists, essential training records etc.
3. To co-ordinate the recruitment of new staff including advertising, organisation of interviews, reference requests, employment checks and the ordering of new uniforms etc.
4. To manage departmental personnel files, co-ordinating hospital/departmental induction for new staff and terminations for leavers.
5. To maintain records relating to annual leave, sickness absence, staff appraisal and mandatory training, ensuring that department targets are met.
6. To maintain accurate records on the hospital e-rostering system, liaising with the e-rostering team when required.
7. To co-ordinate the arrangement of formal sickness absence reviews, maintaining appropriate records.
8. To undertake the ordering of sundry items via the Unit4 ordering system including renewal of subscriptions etc.
9. To liaise with the hospital estates department regarding departmental maintenance matters.
Medicines Management Services
1. Provide secretarial support and minute taking to the Trust Drug and Therapeutics Committee Thrombosis Subgroup and other pharmacy meetings as required.
2. Support the clinical pharmacy team in the preparation of documents, reports, presentations etc.
3. Co-ordinate meetings, catering, room bookings etc., as requested by the Chief Pharmacist and Head of Medicines Management or other staff as required.
4. Maintain equipment and materials including departmental stationery, computer sundries etc
Flexible Working
If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this. If it works for our service and patients, we will do our best to make it work for you.
COVID19 Vaccination
Chesterfield Royal Hospital NHS Foundation Trust is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID19 as this remains the best line of defence against the virus.
UK Points-based immigration system
Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from 1 January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - GOV.UK (www.gov.uk).
It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here Criminal records checks for overseas applicants - GOV.UK (www.gov.uk)
If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead, which is cheaper to apply for and you do not need to pay the annual immigration health surcharge.
Communications
Communications throughout the application process will be via e-mail therefore please check your e-mail account and Trac account regularly. References are also requested by email (where possible). Therefore to speed up the recruitment process please provide an email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the HR Support Services team on and we will be happy to provide assistance.
Please see the attached documents and links in relation to working for Chesterfield Royal Hospital NHS Foundation Trust. In particular, the general conditions of employment and benefits of working for the trust.
This role is part of the integrated health and social care community across Derbyshire, where there are many opportunities to work across different locations and providers developing new and different skills. Whilst this role is initially based in Chesterfield there may be future opportunities to be based at different locations within the health and social care community which we may talk to you about in the future.

We are seeking enthusiastic and motivated person to join our admin team within the Pharmacy Department at Chesterfield Royal Hospital Foundation Trust. You will join a dedicated and enthusiastic administration team who support approximately 170 pharmacy staff working at CRH and Royal Primary Care. Applications are welcomed for anyone who likes to work with a large team of individuals and can support the needs of the department.

The Pharmacy Department at Chesterfield Royal Hospital is modern, pro-active, forward-thinking and well respected both locally and nationally. There is lost of variety within this role and we hope you will enjoy working with the team., Chesterfield Royal is North Derbyshire's only acute district general hospital, with 24 hour Emergency Department services. We're responsible for providing care and treatment to more than 400,000 people who live in our communities. We are modern, well-resourced and in commuting distance of Sheffield, Derby, Nottingham and close to the Peak District. The Care Quality Commission has rated the Trust as 'Good'. Our vision is to be an outstanding provider of sustainable healthcare services, delivering the best possible care to our patients and being a great place to work for our people.