Pharmacy Administrator

Knowledge and experience of various elements of Microsoft Office to process correspondence, documents, spreadsheets and presentation material to a high standard. To work with relevant members of the Pharmacy Team to design, prepare and publish rotas. The job will involve prioritisation of work for others involving resolution of diary conflicts and schedules. The post holder may need to make judgements involving facts or situations, some requiring analysis. Ensure rotas are published and distributed in a timely manner and where changes are required, this is communicated to affected teams. The postholder will be required to maintain the departmental shared folder on the IT system. The post holder will be required to monitor policies and SOPs ensuring that documents approaching expiry are reviewed by appropriate staff, updated in line with Trust procedures and are accessible for all relevant staff. Support with advertising vacancies and co-ordinating recruitment such as filing documentation,
notifying the relevant departments regarding new starters and leavers, and liaising with the pharmacy manager as needed. Regularly update the staff ESR system with updates and changes as and when they take place. Liaise with payroll, eRoster and people services regarding staff changes. Prepare induction packs for new staff. Ensure that all new starters receive local induction and ensure that Induction procedures are followed through. Monitor and maintain staff attendance details, including annual leave, appraisals and mandatory training. To receive and confirm annual leave in line with guidance, seeking advice and support from team leads when needed. Arrange sickness reviews across the service, ensuring relevant paperwork is distributed in a timely manner. Process Study Leave forms. Accurately file confidential documentation in the Department as required. Signpost Staff to wellbeing resources and regularly liaise with Trust leads for relevant information. To work confidentially and
efficiently, using sound organisational and technical skills in carrying out such duties, exercising initiative, proactively and with minimal supervision. Arrange meetings on a regular basis and co-ordinate the diaries of the senior management team where required. Provide administrative support to meetings, including the production and circulation of agendas and minutes, carrying out any necessary actions. Ensure that all paperwork for meetings is easily accessible on the shared drive and available to appropriate staff. Distribute divisional papers, Trust newsletters and announcements and requests as appropriate