Pharmacy Secretary

We would particularly welcome applications from people from a Black, Asian and Minority Ethnic background and from people with a disability; these groups are currently under-represented at senior level, we value diversity within our Trust and are working to achieve equality in our recruitment. COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment at this time, we do encourage our staff to get vaccinated. We will be checking the vaccination status of all new starters so that we can manage individual and environmental risks, and so that we can support those who may be undecided about vaccination. If you are unvaccinated there is helpful advice and information at COVID-19 Vaccination | How to access your vaccine in the Black Country and West Birmingham (blackcountryandwestbirmccg.nhs.uk) where you can also find out more about how to access vaccination. There is a current Government consultation underway which will determine whether some new starters may need to be vaccinated. Walsall Healthcare NHS Trust is proud to be part of the Armed Forces Covenant. The Trust currently holds the Bronze Award which underlines the Trust's commitment to supporting the Armed Forces Community. As an organisation, we are aiming to achieve the next level Silver award, with our sights firmly on Gold. RESPECT - COMPASSION - TEAMWORK - PROFESSIONALISM, This The post offers an exciting opportunity in Pharmacy to provide secretarial support to the Chief Pharmacist and Pharmacy team. The successful candidate will work directly to the PMA on a day-to-day basis having vast secretarial experience ensuring administrative functions of the department run smoothly. Will provide a high-quality administrative service to all service users. Duties include, not limited to, the setting up and maintaining of all Policies & Procedures within Pharmacy on Pharmacy Management Registry. The postholder will prioritise their own workload meeting regular targets. You will be required to cover procurement/reception if necessary being an effective team player. Postholder will be required to input data onto various databases, dealing with other relative correspondence. Applicants will require excellent communication and interpersonal skills, enabling them to develop positive working relationships with the multidisciplinary team in Pharmacy and Trust. Effective verbal and written communication skills are key to the role. Experience of working in a pharmaceutical or medicines related field would be an advantage. Overall, the applicant should be flexible, enthusiastic, able to work with the team in problem solving, planning in ensuring the provision of overall administrative and clerical support to pharmacy meets service delivery. The PS outlines your eligibility to apply for the post. Exemplary minute taking skills are essential., Assists the Pharmacy Management Assistant (PMA) in providing management support to the Pharmacy Department, ensuring efficient administrative services are available for all senior Pharmacy staffs. Covers the PMA in their absence including acting as PA to the Chief Pharmacist, will work as part of a wider admin team. Will be required to deliver on ad-hoc duties commensurate to their post that will arise. Assists in the HR aspects of the Pharmacy recruitment processes. Liaise closely with Finance department. Inputs data of audits carried out in department. Collates information from timesheets. Has a lead role in processing non-stock requisitions, liaising with other departments, using tact and persuasive skills to ensure prompt resolution of issues with critical thinking skills to find efficient solutions. Analyses situations, passes on relevant information to the appropriate colleagues. Identifies and resolves routine problems independently, seeking guidance or escalating issues where necessary. Assists in the management of the Pharmacy Management Registry of Standard Operating Procedures. Cover procurement office whenever necessary. Will complete the monthly turnaround document for all staff. Will check , collate weekly timesheets, channelling queries made by staff to Paymasters. Responsible for taking minutes of the quality groups in Pharmacy e.g. Pharmacy Quality Group, Medicines Safety Group and Policies & Procedures Group. Ensure timely turnaround of minutes.

We are looking for an exceptional candidate who encompasses our Trust values of compassion, respect, teamwork and professionalism. The successful candidate must be able to demonstrate our values., Candidates should be aware that, regardless of country of origin, their ability to communicate in written and spoken English to the standard required to carry out the post, will be assessed during the selection process. Referee email addresses should be provided on your application form.

Walsall Healthcare NHS Trust provides integrated acute and community Healthcare in the West Midlands serving a population of 260,000 residents. Walsall Manor Hospital houses the full range of district general hospital services. The £170 million development was completed in 2010 and we are continually upgrading. Construction of the new integrated critical care unit was completed in 2018, extension of a Neonatal Unit and an approved plan to build a brand new, state of the art Emergency Department which commenced in 2021 We provide high quality, friendly and effective community health services from multiple sites covering Walsall. Our multidisciplinary services include rapid response and homebased care, so that those with long term conditions and the frail elderly can remain in their own homes. We are recommended by colleagues as a place to work which is supported by the trusts values to work as part of a team, being respectful, compassionate and professional. We are committed to investing in our workforce Following our recent CQC visit the Trust was rated as outstanding for care and this has been recognised by NHS Improvement. The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including: salary sacrifice scheme; car leasing scheme; on-site staff accommodation (subject to availability); the ability to retain your NHS pension (where applicable) or the opportunity to join an alternative scheme; and the opportunity to develop and implement your expertise in an encouraging yet challenging environment, Walsall Hospitals NHS Trust is one of the largest employers in the local area with over 3,000 staff. The Trust supports Flexible Working Arrangements and Race Equality. We have a commitment to education, training and staff development. The hospital has completed a £170 million hospital redevelopment bringing first class facilities and a multi-professional education centre., Please note your application will be transferred from the NHS Jobs system to internal Walsall Healthcare Trac System. All correspondence will be sent via Trac Following our recent CQC visit the Trust was rated as outstanding for care and this has been recognised by NHS Improvement.

• Please Note that this post may be identified as suitable and a preference given for Internal at Risk Employees
We would particularly welcome applications from people from a Black, Asian and Minority Ethnic background and from people with a disability; these groups are currently under-represented at senior level, we value diversity within our Trust and are working to achieve equality in our recruitment.