Pharmacy Study Coordinator - Clinical Trials
Moorfields Eye Hospital NHS Foundation Trust
Pharmacy Study Coordinator - Clinical Trials
£43780
Moorfields Eye Hospital NHS Foundation Trust, City of Westminster
- Full time
- Permanent
- Onsite working
Posted today, 20 Sep | Get your application in now to be one of the first to apply.
Closing date: Closing date not specified
job Ref: a39ec15075014a0abb482f20351b8834
Full Job Description
- To deliver high-level comprehensive management and administrative support to the development and implementation of clinical research within Moorfields Eye Hospital NHS Foundation Trust and ensure that Clinical Trials pharmacy departmental research activities are undertaken in line with current research governance regulations.
- To be responsible for timely data entry, processing, tracking as well as maintaining accurate information on research and financial activity undertaken by Clinical Trials pharmacy.
- To be responsible for processing of Clinical Trials amendments, essential trial documentation compilation and maintenance of site files in accordance with regulatory, sponsor and organisational requirements.
- To organise and provide secretarial and administrative support in relevant meetings including minute taking and maintaining an action tracker, distribution of meeting documents and maintaining calendar invites etc.
- To provide and manage an efficient, flexible, and responsive administrative function whilst supporting pharmacy staff in the delivery of effective services.
- To liaise with Research and Development Department and Clinical Trial Co-ordinators, in order to promote a good working environment, integration of research within and open channels of communication., Responsible for recording and maintaining all pharmacy activities related to costing on relevant trackers and databases, and for providing regular and ad-hoc reports on the financial aspects of pharmacy research activities. Responsible for coordinating, processing, and implementing all approved clinical trial amendments, maintaining document version control, and ensuring appropriate approvals are obtained in accordance with ICH GCP and research governance regulations. Liaise with the research project managers and co-ordinators. Ensure that all regulatory approvals are in place, CVs, GCPs, delegation and training logs are completed and filed for each study. Organise and coordinate meetings and events on behalf of the Clinical Trials pharmacy, circulating agendas and other information in advance and writing and disseminating minutes. Assist with the audit and maintenance of pharmacy Clinical Trial site files, including both electronic and paper records. Ensure that files contain all required documents and comply with current guidelines and legislations., 1. Responsible for recording and maintaining all pharmacy activities related to costing on relevant trackers and databases, and for providing regular and ad-hoc reports on the financial aspects of pharmacy research activities. 2. Assist the Clinical Trials pharmacists and technicians in calculating the cost of involvement of the Clinical Trials pharmacy service and resolving costing queries. 3. Responsible for coordinating, processing, and implementing all approved clinical trial amendments, maintaining document version control, and ensuring appropriate approvals are obtained in accordance with ICH GCP and research governance regulations. 4. To maintain a timeline for research tasks, and to provide feedback to clinical specialties on research activity and progress 5. Liaise with the research project managers and co-ordinators. Ensure that all regulatory approvals are in place, CVs, GCPs, delegation and training logs are completed and filed for each study. 6. Organise and coordinate meetings and events on behalf of the Clinical Trials pharmacy, circulating agendas and other information in advance and writing and disseminating minutes. 7. Arrange and participate in any necessary meetings for Clinical Trials with trial investigators, sponsors, co-coordinators, clinical research associates and any other interested parties. 8. Assist with the monitoring visits reports and timely resolution of any related monitoring queries. 9. Support the Clinical Trials pharmacist and technician in the development of the Clinical Trials services and the production of the relevant Trust-wide policies. 10. Assist with the audit and maintenance of pharmacy Clinical Trial site files, including both electronic and paper records. Ensure that files contain all required documents and comply with current guidelines and legislations. 11. Assist with the 'closing down' of completed trials and maintaining archive records. 12. Utilise the required technology / hospital systems / new technology or system(s) and support others to do so to deliver efficient projects meeting targets. 13. Support the Clinical Trials pharmacy team in gathering, analysing, and presenting any data for audit research and evaluation purposes. 14. Ensure efficient and effective data management where required. Maintain accurate and up to date data at all time Supervisory and training responsibilities: 1. Organise, track and control Clinical Trials pharmacy staff access to the Trust and Clinical Trials internal and external databases e.g. trial specific IWRS access. 2. Support line managers in ensuring new starters within the Clinical Trials pharmacy department are set up correctly on Trust and departmental systems (e.g. HealthRoster), obtaining GCP training, Trust ID badge etc and ensuring departmental induction booklets and provided to new starters. 3. Provide day to day supervision, support, and training to pharmacy staff in relation to using relevant databases systems e.g. HealthRoster, EDGE. 4. Support the Principal Pharmacy Technician for Operational Services in the development of roles for support staff working within the Pharmacy. Education and Training: 1. Undertake Continuing Professional Development (CPD) as required by the role 2. To contribute to the training of other members of the multidisciplinary team within the Trust as required. 3. Providing training and assistance to pharmacy staff on relevant systems such as EDGE, e-Rostering, MS Teams etc. 4. To contribute towards improvements to the pharmacy services and encourage staff to suggest and implement changes to improve the service. Staff Management: 1. To assist with recruitment and selection of support staff including advertising, short-listing, interviewing, and selecting staff. 2. Responsible for the line management of support staff e.g. Administrator, Office Administrator etc. 3. Where applicable, to be responsible for entering staff absence records and authorisation of leave on the electronic HealthRoster following approval from relevant section leads and managers and to assist staff with any HR, e-Rostering and training issues. 4. To encourage an open attitude to performance and ensure a no-blame culture to enable review of past performance and implement change. Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory DBS disclosure and two references. We do not offer visa sponsorship for roles unless clearly stated in our adverts, so please consider this before applying. Our commitment to equality, diversity and inclusion is at the heart of our organisational culture. As part of our pledge to take positive action in recruitment we encourage applications from under-represented candidates including BAME (Black, Asian, and Minority Ethnic) and Disabled candidates as we work towards a representative workforce that is able to provide the quality, the dignity and respect and to deliver above and beyond. Moorfields is a flexible working friendly organisation, and we are committed to helping our employees achieve a work-life balance that is beneficial for health and wellbeing, motivation levels and job satisfaction. Every employee of the Trust has the right to request to work flexibly. Please speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. If we receive sufficient applications, we will close this ad prior to the closing date. You are advised not to delay submitting your completed application. If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team at [email protected].
We are Moorfields Eye Hospital NHS Foundation Trust. Founded in 1804, Moorfields Eye Hospital is a world-class centre of excellence for eye health services, ophthalmic research, and education. With more than 2,300 staff we are proud to be supported by one of the most diverse workforces in the NHS. Every year we treat more than 700,000 patients at City Road in central London and at our 22 satellites sites, and, in partnership with the UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre we lead one of the most impactful ophthalmic research programmes in the world. We train many of the leading eye care clinicians in the UK and internationally and have a global reputation for quality and professionalism in ophthalmic care. In addition, we also operate commercial divisions that provide care to private patients in both London and the Middle East. This is an exciting time to join Moorfields. The pandemic fast-tracked a huge amount of innovation which is changing the way we work and deliver care. Construction is under way on Oriel, our new eye care, research, and education centre being built in Camden. The new centre will be flexible and modern, enabling us to bring together healthcare, eye research and education under one roof for the first time. If you want to be part delivering world class eye health services and you share our values: excellence, equity, and kindness, then we would love to hear from you!
At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer: + Salary including High-Cost Area Supplement + Opportunity to join the NHS Pension Scheme + Free 24/7 independent counselling service + Learning and development opportunities + Easy and quick transport links + A range of attractive benefits and discounts + Access to Blue Light Card and other NHS Discount Schemes + Free Pilates classes + Full support and training to develop your skills + Flexible working friendly organisation And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.