PhD Administrator

The Division of Biosciences is looking to appoint an experienced Administrator to join the Postgraduate Research (PhD) team. This team is responsible for providing administrative support for the PhD student lifecycle within the division. The post holder's main focus will be to deliver a high quality service to staff and students including replying to enquiries within set time frames, assisting with student recruitment, monitoring student progression and graduation. The PhD Administrator will provide high-quality administrative support for 36.5 hours per week, Monday to Friday, typically with 2 set days in the office and other days WFH. The Administrator will report to the Deputy Doctoral Training and CDD Manager and will work closely with other administrators in the Postgraduate research student team, as well as academic leads, and colleagues in Biosciences and central UCL administration including the Graduate Admissions Office and the Registry Research Degrees team. Additional wording to keep or remove as necessary:

• This role is eligible for hybrid working with a minimum of 40% on site.
• This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.
  
  The ideal candidate will be an enthusiastic and proactive administrator with a friendly and professional approach. Recent experience in student administration, in either Higher Education or the private sector is preferred. You will have the confidence to deal with a range of enquiries from students, academic and administrative colleagues and you will be a helpful and supportive team member, happy to seek advice, share information and participate in regular team meetings.
You should be able to organise and prioritise, working to deadlines and targets, sometimes under pressure, with good time management and excellent attention to detail. You will also be able to demonstrate flexibility and readiness when faced with new challenges. Proficiency in the use of Microsoft Office, databases and other software platforms is essential.

Biosciences is one of the world's foremost centres for research and teaching in the biological sciences and one of the largest Divisions within UCL, undertaking a significant amount of research and teaching. The Division has a diverse portfolio addressing all areas of biology from protein interactions to cell function, organism development, genetics, population studies and the environment. Computational modelling approaches are frequently used alongside experimental research programmes and much of our research crosses traditional boundaries, including the relationship of biodiversity to the health of the planet. Activity is underpinned by high calibre science technology platforms and state of the art equipment. Educational activity includes a range of undergraduate programmes, an expanding number of Masters Programmes and a substantial number of postgraduate research students. This is an exciting opportunity to join the Postgraduate Research team within the Division of Biosciences.

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days' annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan and expenses
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance
Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more. Our commitment to Equality, Diversity and Inclusion As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department holds an Athena SWAN Silver award, in recognition of our commitment to advancing gender equality. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/ Available documents