Policy Assistant

Applications are invited for the post of Policy Assistant to assist the Policy Administrator in the Policy section of Undergraduate Admissions and Outreach (UAO). The role offers an excellent opportunity to be involved at the centre of the UAO Policy team as well as the wider department, working closely with the Director, Deputy Director, Policy Advisers and the Administrative Manager, as well as colleagues across the wider University.
The post holder will report to the Policy Administrator who is responsible for the administrative function underpinning the work of Admissions Executive (AdEx), Admissions Committee (AdCom) and other groups contributing to the development of UAO policy. The role will include responsibility for a wide range of matters, sometimes highly confidential and/or urgent, and will include the coordination of all meetings relating to AdEx and AdCom and general policy work; preparation of agendas, minutes, presentations, reports and management information; handling correspondence, predominantly via email, and acting as point of contact for UAO Policy; and responsibility for coordination and tracking of workflow.

The post holder must be well organised and methodical, with excellent attention to detail and experience of forward planning and tracking of workflow from multiple stakeholder groups. The role will involve daily contact with senior staff and colleagues across the University, often in circumstances of strict confidentiality. Excellent communication skills, tact and discretion are vital in this role as is the ability to remain calm under pressure and to approach work with a positive attitude.

Part-time This post is 0.5 FTE, with the exact hours and work pattern to be agreed with the successful candidate. It is envisioned that the role-holder would work around 21 hours/3-4 days per week during the busiest parts of the year for the Policy team (September to July), with a break over the summer July and August.