Portfolio Coordinator (Fixed Term)

University Information Services (UIS) works collaboratively with colleagues in departments, colleges, and other institutions to provide a range of IT services to support the needs of all users at the University. The UIS Delivery Management Office (DMO) manages the delivery of IT projects for the University across four portfolios: Business Systems, Education, Infrastructure and Research. This is a new role within the team in UIS, supporting a portfolio work critical to the successful delivery to our transformation programmes. Working across all projects within the portfolio, the Portfolio Coordinator plays a key role supporting delivery through the provision of the following services:

• Weekly updating and management of integrated Microsoft Project 365 plan, identifying planning risks and issues.
• Planning support through Microsoft Project 365, Jira, Confluence, SharePoint and other tools as required.
• Support day-to-day Portfolio processes and activities, working to deadlines as needed.
• Resource management (ensuring forward looking monthly resource planning is updated).
• Risk and Issues management (ensuring key risks, dependencies and issues are tracked and owned, enabling issue resolution).
• Regular and ad-hoc reporting (ensuring the reporting are kept up to date, and providing status reports to a range of audiences).
• Coordinating delivery dates (working with Programme and Delivery Managers).
• Productivity, collaboration and reporting tools (helping with organisation and administration).
• Some meeting and logistics support as required.
• Organisational consistency (helping the portfolio work in consistent and effective ways).
You'll be someone who loves structure and supporting how people work, but also has a good dose of pragmatism and common sense. You'll be familiar working supporting teams of busy motivated people, helping oil the engine that keeps the teams going and helping to keep current the key information that explains what the teams are delivering, and key concerns that need attention and resolution. You'll be highly IT literate, familiar with Microsoft 365, very comfortable with Excel, have experience of Microsoft Project 365 (and ideally Jira) and love working with systems that help organise work and aid collaboration (e.g., productivity and collaboration tools like Teams, SharePoint, OneDrive, Confluence, PowerBI. You're not afraid to try new ways of working to help teams collaborate better. Fixed-term: The funds for this post are available until 31 October 2026 in the first instance. Applications are welcome from internal candidates who would like to apply for the role on the basis of a secondment from their current role in the University. We welcome applications from individuals who wish to be considered for part-time working or other flexible working arrangements.