Portfolio Coordinator and Office Manager

Are you ready to be part of a team leading large scale workforce change in one of the UK's most dynamic and collaborative healthcare environments? Royal Surrey NHS Foundation Trust is seeking a skilled Portfolio Co-ordinator and Office Manager to join the Surrey Heartlands People Scaling team., Are you a highly organised and proactive individual with a talent for juggling priorities? We're looking for a Portfolio Coordinator & Office Manager to join our dynamic People Scaling team, supporting key programme initiatives and providing essential administrative support to the Programme Director.

In this dual role, you'll:o Coordinate strategic projects under the People Scaling Strategy, ensuring milestones are met and stakeholders stay aligned.o Organise workshops, track deliverables, and provide administrative oversight for programme documentation.o Provide first-class office support, managing diaries, preparing correspondence, and arranging meetings for the Programme Director., The Portfolio Coordinator and Office Manager provides essential dual support within the People Scaling Department, working closely with the Programme Director and Senior Programme Manager to ensure the effective coordination and administration of key programme initiatives. The post holder will be responsible for overseeing the logistical and administrative aspects of the programme, including coordinating meetings, managing project documentation, tracking milestones, and organising workshops and events.

In addition to their programme coordination duties, the role involves providing comprehensive Office Manager support to the Programme Director. This includes managing the Director's diary, scheduling and preparing for meetings, handling correspondence, and ensuring timely follow-up on actions. The post holder will ensure that the Programme Director is fully supported in their day-to-day activities, enabling them to focus on strategic priorities.

The post holder will act as the central point of contact for both internal and external stakeholders, ensuring effective communication across multiple organisations, including Surrey Heartlands ICS and other partner NHS Trusts. They will take responsibility for preparing reports, taking minutes during key meetings, and ensuring that all programme-related documentation is kept up to date and accessible to relevant stakeholders.

Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing program along with a commitment to developing and advancing your career. Our diverse and welcoming Royal Surrey family will ensure you that you feel valued from your initial interview through your entire tenure.

We are clinically led and provide joined up care by bridging the gap between hospital and community services alongside regional specialist cancer care. Our main acute hospital site is in Guildford with community hospital sites at Milford, Haslemere and Cranleigh. We provide adult community health services in homes across Guildford and Waverley.

The Care Quality Commission (CQC) have given us an overall rating of Outstanding.

Royal Surrey has a strong reputation and history to build on. We are proud of our achievements and we are investing in our colleagues through our commitment to supporting professional development as well as investing more than £45 million in our physical environment and new equipment in the next few years. There has never been a better time to join us.