Portfolio Office Assistant

Counter Terrorism Policing (CTP) is one of the Met's most complex and fast-paced environments. To keep us one step ahead, we want to recruit an aspiring Portfolio Office Assistant who will help us provide crucial support to deliver our projects and programmes. The Portfolio Office Assistant will help enable the Portfolio Office team to perform at their best by providing a high level of proactive support and will work flexibly to provide management and maintenance of relevant portfolio control documents. Your responsibilities will be varied which will give you the opportunity to develop different skills and work with a variety of people. You'll work on a number of portfolio assignments to support the development of core project management documents, whilst working with, and learning from, an experienced team to provide support to the delivery of the Change Portfolio. We are looking for someone who is a supportive individual, passionate about developing their skills in project and programme management, and is eager to learn and take on new opportunities. You should be able to demonstrate how you can provide proactive support and be able to evidence some of the key skills required for this role. Responsibilities

• Engaging with various teams across the Change Pillar (Business Change, Project and Programme Management Service, Business Design) to build and maintain effective working relationships.
• Assisting the Portfolio Support Officer in the day-to-day maintenance and updating of control documentation such as key logs and trackers.
• The opportunity to be responsible for student-led projects such as research projects and Portfolio Management projects that contribute to the Portfolio Office strategy or wider Change Pillar initiatives.
• Working on portfolio assignments to deliver on Portfolio Office strategy. Dependent on your skills and experience, this may range from data analysis to development of templates and guidance for the portfolio.
• Supporting the Portfolio Office Team in the organisation of key meetings and correspondence. This might include governance boards, minute taking, editing key papers and proactively managing actions.
• Facilitate the management of project, programme and portfolio data effectively by assisting in the maintenance of the corporate shared drive system in accordance with guidelines and standards, therefore ensuring compliance with Information Management Standards.
• Share your ideas and contribute to the design of portfolio trackers, dashboards, process diagrams and similar documentation. This includes effectively obtaining data and providing some analysis.
• Working to support the team in coordination of key activities. This might include the facilitation of training and learning events, lunch and learns, and the development of templates.
• Support the work of the wider Change Pillar by disseminating information and communications to Change Pillar staff and key stakeholders.