Premises Officer

The following are the core responsibilities of the Premises Officer. There may be, on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels. The Premises Officer is responsible for: a. Managing the day-to-day safe working environment of all AHP premises, in collaboration with the Executive Team and Partners; b. Supporting systems created to ensure compliance with CQC and health & safety regulations and standards; c. Providing guidance to all staff ensuring that they adhere to health & safety policies and procedures at all times; d. Managing any on-the-day issues relating to a safe working environment; e. Completing small/minor repairs within capabilities completing odd jobs as they arise e.g. changing light bulbs, fixing shelves, moving furniture, painting, door locks, leaky radiators, etc.; f. Appointing contractors to undertake more major works, following approval from the Executive Director of Finance; g. Gritting
car parks in winter; h. Managing the cleaning team and cleaning contractors; i. Checking standards of cleaning and hygiene throughout all buildings, and record keeping of cleaning schedules; j. Being point of contact for all site facility requirements through to resolution, including but not limited to: PAT testing, equipment calibration, emergency lighting checks, fire, and water. Highlighting appropriate issues with services to the Executive Team; k. Reviewing and updating relevant health & safety risk assessments and premises checks, ensuring any action required is recorded and remedial action is taken to ensure a safe working environment, escalating to the Executive Team as required, including but not limited to: fire exit checks, fire extinguisher checks, door retaining devices, slip and trip hazards, etc.; l. Collaborating with the Executive Team on a common, compliant Fire Plan, ensuring sufficient Fire Wardens are trained and that regular drills are scheduled; m. Liaising with
members of the reception team to complete weekly fire alarm checks, ensuring records of all checks are kept; n. Collaborating with the Executive Team on a common, compliant Business Continuity Plan and reviewing on an annual basis; o. Ensuring all staff are aware of the management of the premises, including health & safety aspects and undertake risk assessments and mandatory training as required; p. Supporting the Executive Team and Operations Manager with site room/desk rotas/layout, ensuring workspaces remain safe at all times; q. Being point of contact for all site redecoration projects and premises development projects; r. Being point of contact for the landlords, NHS Property Services, and contractors as appointed for all AHP premises; s. Accompanying landlords, NHS Property Services, and contractors as appointed for all visits and checks undertaken for all AHP premises (includes fire and water testing) on occasion this could be out of usual practice opening hours;
t. Reviewing supplier contracts and obtaining quotes, working with the Finance Department to ensure all contracts represent value for money and are efficient; u. Contributing to the staff induction programme for the site; v. Maintaining an overview of staff welfare in terms of safe working environment; In addition to the primary responsibilities, the Premises Officer may be requested to: a. Support the Managing Partner in the reviewing and updating of relevant practice policies and procedures; b. Disseminate information on safety concerns and other pertinent information; c. Assist with the complaints process if relating to premises/health & safety concerns, ensuring complaints are dealt with in a timely manner and, where necessary, escalated to the next level; d. Contribute to the significant event database, in collaboration with the Education and Training Manager, providing advice to staff and briefing team members at meetings as required concerning health
& safety matters; e. Identify trends and devise solutions to reduce risk and repeated occurrences of significant events, in collaboration with the Education and Training Manager