Private Secretary to the Chief Executive Officer

The Private Secretary to the Chief Executive is a critical role within the DMO. The Private Secretary will be responsible for the smooth running of the CEO’s office, providing first line support to the Chief Executive Officer (CEO) by managing a wide array of issues and actively distilling information for the CEO. This role is both very busy and also strategic, requiring a pro-active approach along with superlative organisational, problem-solving,strategic thinking and communication skills.
Furthermore, as a great deal of sensitive information passes through the CEO’s office, it also requires the jobholder to observe the highest levels of confidentiality and possess the personal characteristics to operate with the utmost integrity and discretion. The post-holder will also assume line management responsibility for the rest of the CEO’s office, including the Assistant Private Secretary, Personal Assistant to the CEO and Personal Assistant to the Senior Management Team., 1. Provide first line support and advice to the CEO, identifying possible briefing needs and anticipating the CEO’s requests for further analysis, actively distilling and tailoring information and working closely with teams across the office to ensure that the CEO receives effective, accurate and clear advice.
2. Maintain a strategic awareness of a wide array of operational and policy issues affecting the DMO, while horizon-scanning for potential future issues including across government and the financial sector to ensure that the CEO is fully briefed ahead of meetings. The jobholder needs to prioritise, manage and
track through to completion each issue, ensuring that the CEO is kept abreast of progress.
3. Build and maintain strong working relationships with senior stakeholders, both within the DMO and externally at HM Treasury, ministerial private offices, gilt market participants, multilateral organisations such as the OECD and World Bank and British Embassies (e.g. in China and Japan, in preparation for
external trips).
4. Line management responsible for the Assistant Private Secretary, PA to the CEO and PA to the senior management team.
5. Provide the lead secretariat support for the Advisory Board (AB), liaising with the Non-Executive Chair of the Board and commissioning papers, managing the Terms of References for AB and the Executive Committee, working closely with teams across the office on the co-ordination, prioritisation, escalation (if necessary) and completion of actions generated by the AB and other senior-level committees.
6. Co-ordinate briefing and preparation for key meetings (e.g. Parliamentary Committee hearings),conferences, overseas visits etc. and working with the CEO’s PA to oversee the provision of administrative and logistical support in preparation for these meetings as necessary.
7. Assist the CEO in preparing presentations and speeches, liaising closely with colleagues as necessary.
8. Provide leadership of the CEO's Office, ensuring that work generated is delivered on time with high quality outputs, that there is flexibility across the team and that processes are managed and improved to help achieve this as necessary, We'll assess you against these behaviours during the selection process:
+ Communicating and Influencing
+ Delivering at Pace
+ Managing a Quality Service
+ Working Together
+ Making Effective Decisions

Technical skills
We'll assess you against these technical skills during the selection process:
+ Technical: Knowledge of how financial markets, and ideally fixed income markets, work would be beneficial., This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.
To apply Please submit your CV and supporting statement to Recruitment@dmo.gov.uk. This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the above criteria.(Incomplete applications will not be considered)
Interview
The interview process will consist of two stages. The first stage will be a panel interview, with successful candidates
then being invited to interview with the CEO. Shortlisted candidates will be asked to undertake a psychometric test
and will be assessed against the elements of the success profiles listed in the sift criteria.
Proposed dates:(These are indicative and may be subject to change)
Close 22nd September
Shortlist w/c 23rd September
Psychometrics w/c 30th September
Interviews w/c 7th October
Second stage interviews – w/c 14th October
Applicants for this post will be assessed against the elements of the Success Profiles recruitment framework listed
above.
Feedback will only be provided if you attend an interview or assessment.

Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)

For this vacancy, we will use the Civil Service Success Profiles to assess you against the following Behaviours,Experience and Technical Skills:
1.Behaviour – Delivering at pace: Required to manage multiple workstreams at the same time in a fast-paced environment, prioritising effectively and remaining calm under pressure.
2.Behaviour – Managing a quality service: Ensuring that solutions are developed, often at short notice, to ensure that the work of the CEO and the DMO more generally continues to be delivered to the highest standards.
3.Behaviour – Working together: Strong interpersonal, influencing and stakeholder management skills: the job holder will need to establish and manage effective relationships with a wide array of (often very senior) stakeholders.
4.Behaviour – Making effective decisions: Ability to be flexible and filter salient information, to act quickly and judge when issues are sensitive and require handling with discretion.
5. Behaviour – Communicating and influencing: Ability to communicate clearly and concisely both orally and in writing, with excellent drafting skills.
6.Experience: Previous experience of working across Civil Service departments and navigating the public sector.
Desirable:
7.Technical: Knowledge of how financial markets, and ideally fixed income markets, work would be beneficial
8. Experience: Previous line management responsibility and/or experience of managing a small team.
A sift based on the lead criteria may be held if a large number of applications are received. This may progress to a full sift or straight to interview/assessment

Alongside your salary of £52,000, UK Debt Management Office contributes £14,040 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
+ Learning and development tailored to your role
+ An environment with flexible working options
+ A culture encouraging inclusion and diversity
+ A Civil Service pension with an average employer contribution of 27%