Procurement Admin Assistant

An exciting opportunity has arisen for part time administrative support to the Procurement & Supplies team at the University Hospitals of Northamptonshire. This post covers both Kettering General Hosptial NHS Foundation Trust, and Northampton General Hospital NHS Trust and as such, has flexibility of site location. The role is for 25 hours per week, over 4 or 5 days and working times can be flexible within normal office hours.

The post holder will provide comprehensive and confidential administrative and clerical support to meet the needs of the service., Supporting the Procurement and Supplies Team across UHN, offering a comprehensive and confidential all round administrative and clerical support to meet the needs of the service, in accordance with Departmental, Group and national standards, policies and procedures.

This includes, but is not limited to;

• General telephone and face to face enquiries


• Using a range of office equipment including photocopier and scanner


• Maintaining both manual and electronic filing systems, as required by the department, ensuring all documents are appropriately and accurately archived.


• Use relevant IT packages, e.g. word, excel, databases, outlook, internet, to record, obtain and /or produce basic data/correspondence/information in a timely and accurate manner.


• Analyse basic pricing information from suppliers with the use of excel and the Trust's reporting tool.


• Note taking from meetings, including action logs.


• Update procurement pages on Trust Intranet site as required.


• Transfer information to relevant templates as and when required via use of electronic systems


• Update procurement systems with relevant information and documentation i.e. uploading documents to the Trust's Contracts Database, adding and amending data in the system and publishing contracts notices


• Disseminate relevant information to internal departments/external bodes as required, for example, e-mails, agendas/notes of meetings, letters


• Organizing meetings and booking rooms
  
  This is a busy and varied rolewhich requires excellent organisational skills and an enthusiastic, self-motivated individual. If you are interested in joining our friendly and busy team, then please submit your application via the requested route.
  
  Kettering General Hospital NHS Foundation Trust is one of the largest employers in the area and we are on an exciting journey. Our mission is to provide safe, compassionate, and clinically excellent patient care, by being an outstanding employer for our people. We have entered into a Group Model with neighbouring Northampton General Hospital and have become University Hospitals of Northamptonshire. Our Excellence Values: Compassion Respect Integrity Courageous Accountable