Procurement Administrator - London Bridge

This role will work closely with the Legal, Risk and Compliance, and Finance teams to support the end-to-end procurement process, including the onboarding of suppliers. This role will be an integral part of the Procurement team, ensuring internal and external governance requirements are adhered to across all functions. A key focus will be on maintaining and supporting effective, efficient and fluent procurement activities. Key Role Responsibilities:

• Oversee / administrate user access for online portals (i.e. Trade accounts, travel tools, stationary portals etc) for all employees, including activation, deactivation, credit increases etc.
• Manage the onboarding of new suppliers, through the interna onboarding process.
• Ensure all supplier documentation is completed and filed prior to the accounts payable team loading the vendor record.
• Work with the AP team to support on any supplier queries around suspended suppliers or expired insurances.
• Maintain the contract register, collating information and ensuring it is updated regularly by the team.
• Manage the intranet uploading process for the procurement intranet page.
• Loading and updating information held on the intranet, such as templates, guidance, procurement hub data and team site content once updated by the procurement team.
• Undertaking due diligence checks on new suppliers and carrying out supplier reviews as required, including credit reports (Experian / Dunna and Bradstreet) and World sanction checks where necessary.
• Ensure all new suppliers risk assessments are completed by stakeholders and file them in SharePoint when fully onboarded for all suppliers Deal with day-to-day procurement queries or requests from the business on supplier onboarding process.
• Manage the Procurement inbox ensuring all actions are resolved or passed to the relevant procurement team member to action.
• Ensure all SharePoint files are kept up to date and the filing structures are maintained.
• Ensure functional teams are adhering to Procurement policies and have a good understanding of the Procurement Supplier process, directing them to the relevant areas on the procurement intranet where required.
• Support on setting up supplier briefings for tenders where required
  
  Relevant experience in administration, procurement or supplier management teams.
• Experience of using purchase order systems (i.e. Yardi, Coupa etc)
• Highly organised and disciplined.
• Strong attention to detail.
• Positive, proactive and collaborative team player.
• Ability to deal with confidential information and maintain confidentiality.
• Great communicator, comfortable interacting with all stakeholders.
  
  iQ is one of the UK's biggest providers of student accommodation, committed to giving our 30,000 students in 81 sites across 29 UK cities their best year yet. Our London- and Manchester-based support teams are the oil that keeps the iQ wheels turning, providing our brilliant site teams (circa 600 employees) with everything they need to deliver a fantastic student experience every day.
The iQ Support functions cover everything from Real Estate and Legal to Marketing, People and Finance, but what we all have in common is our uncompromising commitment to doing the right thing, even when nobody's watching. The iQ thing. iQers are a pretty special bunch. Our team is bursting with independent thinkers and problem solvers, who join us to explore what's possible and build a career as part of a diverse, fun and supportive team. If you have people skills, personality and potential, you're already our cup of tea. Ready to feel like you've got the best job ever?, We're iQ Student, the 2nd largest provider of student accommodation in the UK. Our mission is to reimagine the student living experience, and give our Students their best year yet. We always look for passionate individuals who want to make a difference to our students' lives. In return we can offer you a fun working environment, excellent perks and we'll also help you to develop in your career with our awesome learning and development opportunities.