Production Coordinator

London, GB, NW1 8TT Communications/PR London Full-Time Hybrid In 2025, Channel 5 and My5 are joining forces under one powerful new brand: 5 - delivering an all-new, unified experience across TV, streaming, and digital platforms. We're looking for hardworking individuals to help craft this next chapter. This unified brand will revolutionise TV, streaming, and digital platforms, offering expanded free streaming services, more UK drama originals, and specially curated FAST channels. With personalisation and ground breaking, data-driven advertising solutions, 5 is set to lead the future of entertainment. After an impressive year of industry-leading growth, including a 40% surge in viewership in 2024, 5 is gearing up to transform the viewing experience- and we want you to be a part of it! Help us build a brand that delivers unlimited entertainment, always free. Join the team driving the 5 relaunch and shape the future of how the world watches. Is this the role for you? Paramount Creative is a fast-moving department with a high turnover of short-form work. The department is responsible for creative output of Channel 5 channels. Content output ranges from promotional assets for use across multiple media platforms, to creation of brand assets through to packaging and high-profile multi-platform marketing campaigns for show launches. The Production Co-ordinator will be required to support and manage daily production duties including planning of the day-to-day deliveries for use across all media from social to digital, performance marketing to on-air and managing creative workload. They may also be required to interpret projects and productions for the creative team from initial concept through to completion and going live in the most cost-effective way. They will ensure the budget, schedule and creative requirements are all met, and that the end product delivers on creative excellence. From booking voiceovers to offering production support on high profile shoots and quality control on multiple similar assets for delivery, this role is incredibly varied and requires strong multi-tasking abilities. The Production Co-ordinator will also work closely with, and support, the Senior Production Managers with day-to-day tasks and requests and general running of the department. What will you be doing?Daily production

• Assist Production Managers with organising the creative weekly makelist and production workflow to ensure delivery deadlines are met.
• Ensure all projects are produced in cost- and time-effective manner while adhering to the creative ideals, negotiating fees and maintaining schedules where necessary.
• Ability to adapt to the variable needs of different Creatives and schedule changes and drive projects forward
• Flag any project overage to Snr Production Manager/PM and Director of Production
• Plan and book all external post sessions and daily audio bookings.
• Liaise daily with Voiceover artists' agencies to book relevant talent for sessions ensuring the correct clearances are agreed.
• Understand the business rationale and gain awareness of commercial issues influencing and affecting the business.
• To maintain the departmental audio/edit schedules and calendars.
• Monitor and ensure all assets are delivered according to makelist TX.
• Support Snr PM/PM with Clearcast submissions, TV commercial delivery and performance marketing delivery on projects as needed
• Oversee delivery of on- and off-air assets, liaising with media planning and marketing teams about required deliverables
• Regular check ins with the broadcast, social, lifecycle marketing and performance marketing teams
Finance
• Raising Purchase Order relevant to music clearances, post-production sessions, agencies fees, shoot production, voiceovers.
• To liaise with the creative team and produce an accurate budget as necessary
• Monitor day-to-day spend by project using appropriate departmental purchasing systems and cost managers.
• Setting up new suppliers.
• To ensure correct invoicing guidelines and deadlines are adhered to by suppliers and freelancers.
• Adhere to company guidelines regarding production spend, expenses and T&E.
• Maintain and update records of production activity and spend, overseeing departmental filing and Excel records.
• Liaise with relevant internal departments in order to save money and maximise resources.
• To work with accounts payable to ensure all external suppliers, freelancers and casual employees are paid correctly and on time.
• Assist Senior Production Manager, Production Manager and Head of Production with cost management and cost reporting.
Shoot Production
• Assist Snr PM/PM with shoot-based production as required - vendor set ups, contracts, PO raising, crew booking
• Create call-sheets for filming as needed.
• Under guidance of Snr PM/PM engage freelancers and negotiate rates and payments.
• To have extensive knowledge of different freelancer/casual contract types and payment terms and engage as appropriate.
• Assist with completion of Risk Assessment forms
• Assist with travel arrangements
• Attend shoot if required
Legal & Business Affairs
• To have knowledge of different freelancer/casual contract types and payment terms and engage as appropriate.
• Responsible for raising all contracts and ensuring completed contracts are returned to legal.
• Update contract log, contact files and freelance contract files.
• Work closely with Snr PM/Production Manager to ensure legal procedures are followed and necessary contracts are raised for all suppliers and freelancers.
• Ensure relevant legal paperwork completed for all bookings, freelancers and projects.
  
  Significant experience as a Production Co-ordinator, preferably in streaming, social or broadcast environment.
• Experience of keeping accurate budgetary records/cost managers, reconciling budgets and using purchasing systems/raising POs.
• Ability to produce a project schedule.
• Experience of working within a department with a high turn-over and high volume of very varied work, such as on-air or social.
• A personable manner with the ability to communicate effectively with different kinds of people, from senior staff to crew to talent.
• Solid experience of shoot admin. desirable
• Ability to work well in a team environment and help achieve departmental goals
• Energetic and enthusiastic
• Excellent communication & interpersonal skills
• Adaptable and works well under pressure
• Resourceful
• Solution-focused
• Highly organised and planned approach to work
• Highly numerate
• Extremely high attention to detail
• Excellent administration skills
  
  Channel 5 is an award-winning public service broadcaster and the UK's third latest commercial TV station, reaching 3 in 4 of the UK viewing public each month. The channel has a diverse schedule of original programmes across genres including issue-led documentaries, popular factual, accessible history, stunning natural history, inclusive entertainment and reality, top level sport, high quality scripted programming, headline-grabbing current affairs and critically acclaimed children's and news programming. Channel 5 is a unit of Paramount Global.
Paramount is an equal opportunity employer (EOE) including disability/vet. At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.