Professional Regulation Administrator

The NHS is building a culture that is positive, compassionate and inclusive - and we all have our part to play.
As employers we are committed to protecting and promoting the physical and mental health and wellbeing of all our colleagues. This underpins our values as set out in the NHS Constitution and supports us to be an Employer of Choice, while helping our colleagues to deliver high quality services for our patients and communities.
As a flexible employer, we want to support you to work in a way that is best for the NHS, our patients and you. Talk to us about how we might be able to accommodate a flexible working arrangement whether that's a job share, part time, hybrid working or another flexible pattern. In addition, although the role advertised may have a 'home' office base indicated, we remain committed to supporting flexibility around workplace locations. If it works for the service, we will do our best to make it work for you., As an Administrator for the functions for Professional Standards the post holder will work as part of a dynamic team in delivering an effective service. It will support the Professional Regulations programme of work as required.
In particular the post holder will provide and coordinate administrative and secretarial services; including for example, the preparation of agendas and minutes, planning meetings, responding to inbox queries, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the wider department., + Managing the day to day enquiries received in the functional inboxes
+ Undertaking administrative duties.
+ Managing the electronic diary for the department, arranging and changing appointments, prioritising these as appropriate.
+ Ensure all urgent and confidential communications are received and distributed in a timely manner.
+ Organising and planning events, providing all necessary supporting in local materials.
+ Supporting teams in project management and participating in department events.
+ Input, monitor and check data produced and required for on-going programmes and projects.
+ Acting as a point of contact for teams, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously.
+ Supplying the relevant information required for financial management, supporting the head of department and teams by checking and sending invoices for payment.
+ Developing and maintaining effective electronic filing systems, to ensure that information is kept securely and is accessible to other members of the team
+ Preparing agendas, taking minutes and distributing notes of meetings including typing up of group discussions and interviews as necessary.
+ Working together with other administrators across the organisations to provide an effective network of communication
+ Providing guidance and advice on relevant policies and procedures.
+ To carry out other appropriate delegated duties as required., See attached Job Description and Person Specification for more information regarding the main responsibilities of the role.
Our commitments to you
We are passionate about creating an inclusive workplace that promotes and values diversity. We know that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We strive to ensure our people feel trusted, valued and empowered. We're passionate about nurturing and developing people. When you join us, we want you to grow and excel, and we offer many opportunities for you to do that. We welcome your talent and enthusiasm irrespective of age, disability, neuro-divergence, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability and/or who are neuro-divergent.
Applications from job seekers who require sponsorship to work in the UK under the Skilled Worker route are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.
Please note that we currently do not accept applications via recruitment agencies.
The NHS Business Services Authority is responsible for the processing of your application; a privacy notice is attached to advise you on how we will process your personal data.
If you have applied via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
+ Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
+ Making the NHS a great place to work, where our people can make a difference and achieve their potential.
+ Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
+ Optimising the use of digital technology, research, and innovation
+ Delivering value for money.
If you would like to know more or require further information, please visit https://www.england.nhs.uk/.
Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.
Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band., NHS England