Project Administrator

To provide the day to day administration support to the project team in support of the business plan.,

• Ensure that United Living HSE&Q standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
• Learn and understand the United Way of working ensuring that the processes are complied with and adopted into your daily disciplines.
• Undertake and complete a range of administration tasks to support the site office/team.
• Provide a comprehensive administration service to all projects/offices/department as required.
• Create and format documents in Word, Total Mobile and Excel for presentation or reporting purposes as required.
• Manage the survey function on Total Mobile during the pre-works period, highlighting potential issues in good time.
• To produce weekly summary report on current project status for pre-works period, highlighting potential issues.
• To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
• To liaise with clients to resolve problems/issues at earliest opportunity.
• Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company's Document Management System.
• Compile and produce project specific Health and Safety Files and O & M manuals as required.
• Keep up to date, property notes on Total Mobile to ensure latest information is available to the project team.
• Assist in the production of site literature.
• Provide support as required to members of the Division.
• Maintain the Divisional Archiving system in accordance with company procedures. Undertake the archiving of completed documents as required.
• Maintain office systems and databases including site files, health and safety files and associated documentation in line with company procedures.
• Ensure the registering, issuing, scanning and filing documents is accurate and timely.
• General office duties.
• Typing, scanning and filing as required.
• Any other duties as assigned.
  
  Maths and English - A-C GCSE or equivalent
• UK Drivers licence and/or willingness to travel to various work sites possibly within the same working day
• Knowledge of IT skills particularly Microsoft Office, and a desire to extend knowledge on software packages further.
• Resilient under pressure and understand the need for discretion and respect in a public facing role
• Confident to manage difficult situations
• Good communicator, well organised with good time management skills.
• Well organised with good time management skills.
• Strong written and oral communication skills
• Previous experience in a similar administration role