Project Administrator

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. Role Overview:

• A high profile position within the site management team.
• Provide support to project team
• Collate all information throughout project process and prepare for invoicing
• Facilitate the smooth running of each individual project where necessary through administration support
What you'll do:
• Creation of and management of individual project files, including all archiving and updating of records.
• Ensure the correct paperwork is in place to proceed with the purchasing process. This will include compliance to the EMCOR Procurement procedures. Chasing of members of the project team may be necessary.
• Undertaking JDE purchasing on behalf of the project team. This will include liaison with the EMCOR Accounts Department.
• Logging of all overtime sheets against individual projects and clarifying their accurate input by Head Office.
• Ensure contractors invoices are correct and deal with any discrepancies where necessary.
• Prepare Excel report to the Client and our Financial Controller, indicating completed tasks and invoice status to allow preparation of monthly schedule.
• Attend project meetings with the Client and project team. This will include preparation of reports, taking meeting minutes and making arrangements for the meetings.
• Preparation, submission and monitoring of electronic quotation system.
• Providing support to the Contract/Systems Support team in the event of absences and/or excessive workloads. To be reciprocated where necessary. Support to be managed by Office Manager.
  
  Communicate at all levels, a good telephone manner.
• Intermediate if not advanced computer skills. Excel/Word experience essential.
• A positive approach to work.
• Excellent organisational skills.
• Able to work under pressure and to meet deadlines.
• The ability to work as part of an established project and management team.
• Presentable and approachable with good communication skills.
• Experience or background in building services advantageous, but not essential.
• Keen on personal/career development.
  
  At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving. We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices. Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed. Join us in building a better world at work.