Project Administrator

Here at Balfour Beatty, we don't just build infrastructure; we build careers. Join our team, and you'll play a key role in creating something you can be proud of. We are looking for a highly motivated and detail-oriented Technical Administrator to join our Exeter Highways Maintenance office. In this critical role, you will be providing essential support to ensure the smooth and efficient running of one of our key projects within the high-speed highway maintenance sector.
This is an excellent opportunity for someone who enjoys working in a dynamic environment and who can thrive in a varied role that offers both administrative support and technical assistance.
What you'll be doing
Road Space Booking: Coordinate and manage road space bookings for planned routine and major works using the National Highways NOMS database. You will work closely with the Road Space Coordinator to ensure that all necessary permits are in place and that disruptions to traffic are minimized.
Depot & Office Support: Provide day-to-day support in the office, including reception duties and the management of visitor and staff requirements. You will also assist with booking hotels, arranging travel for the team, and coordinating various administrative tasks.
Stock & Office Management: Monitor office supplies and equipment, ensuring that the team has the resources they need for daily operations. You'll handle ordering, manage stock levels, and organize services for the office such as cleaning, waste collection, and annual maintenance.
Administrative Support: Provide efficient and reliable administrative support, including document control and filing of both electronic and paper records. Ensure accurate information management and comply with the contract's documentation requirements.
Database Administration: Administer and maintain various project databases such as the Connect Roads database, ensuring all records are up-to-date and meet necessary handback criteria. You will also support quality checking of project-related data entries to ensure compliance.
Reporting & Documentation: Assist with the processing of key administrative paperwork, including incident reports, timesheets, leave requests, costs, invoices, and project reports. You will support the team in compiling various weekly and monthly reports that are essential for project tracking.
Other Duties: Additional tasks may include typing minutes for meetings, photocopying, scanning, and assisting with general office duties as required. You will also act as the first point of contact for visitors, screening calls, and handling messages or inquiries.

We are looking for an individual who:
Is highly motivated and proactive, with the ability to manage tasks independently and efficiently.
Has excellent communication skills and is able to interact confidently with a wide range of stakeholders, both internally and externally.
Possesses excellent interpersonal skills and thrives in a collaborative team environment while also being able to work independently when needed.
Is organised and able to prioritize multiple tasks effectively, demonstrating excellent time management and attention to detail.
Is reliable and professional, with a strong sense of responsibility and the ability to meet deadlines consistently.
Is computer literate with proficiency in Microsoft Office and other project management software. Prior experience with databases and document management systems is beneficial.

Balfour Beatty's Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.
Diversity and inclusion
At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit
We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit:
We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at:

Balfour Beatty

Why join us?
As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:
- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…