Project Coordinator

As Project Coordinator, you will provide day to day support to our talented Project Management team with administrative support to all projects. Reporting to the Delivery Office Manager, you'll be at the heart of our delivery office, ensuring the seamless maintenance and sharing of project governance frameworks, artefacts, processes and standards across all portfolios, while delivering clear and consistent reporting to drive alignment and success. If you thrive working in a fast paced environment, we would love to hear from you - no two days at The Openwork Partnership are the same!, Provide support across the follow areas:

• Ensure that all governance across the portfolios is aligned to the Framework and correct artefacts
• Support the team with booking meeting rooms, facilities management, etc.
• Support the team with preparation of meeting agendas, minutes and actions.
• Support the finance process - raising of Purchase Orders, requisitions of invoices, alignment to PO's and accruals process.
• Engage with the Head of Portfolio Delivery's on Risks, Issues and Milestones to ensure on track. Challenge where appropriate and escalate where necessary.
• Reporting - work with the Head of Portfolio Delivery's to ensure reports are completed accurately, to required standards and that relevant deadlines are met. Ensure that the reports align with the Project Workbook on Resourcing, Risks, Issues and Milestones.
• Support the Delivery Office Analyst with mailbox management (on a rotation basis).
  
  We are seeking a self motivated Project Coordinator to join our newly formed Enterprise Change Team!, Project lifecycle, quality assurance & governance.
• Understand of Risk & Issue.
• Management, invoicing and approvals
• Meeting agenda preparation, minutes & actions.
• Proficient in MS Project, Word, Excel, Outlook, PowerPoint.
• PRINCE II / MSP Certification preferred.
Knowledge:
• An understanding of Project Management processes and frameworks.
• Some experience of working on projects, including using project management tools and techniques.
• Financial Services experience is desirable.
Skills and Competencies:
• Strong administrative experience - planning and organisational skills, able to prioritise and manage their own workload.
• Strong accuracy and organisational skills.
• Ability to collate and produce high quality documentation for Steering Group, Committees and Board presentations.
• Skilled at managing stakeholder groups, comfortable with communicating at all levels to ensure reporting deadlines are achieved.
• Continuous improvement looking for ways to enhance ways of working across Enterprise Change. This includes suggesting ideas to improve efficiencies, evaluating current processes, and finding opportunities to implement.
• Strong analytical and problem-solving skills.
• Strong written and verbal skills, with an attention to detail.
  
  We're a dynamic, fast paced, and growing business with huge ambition. This is all made possible by the brilliant people who are part of The Openwork Partnership family. We're investing heavily in our colleagues, continuously striving to give them the platform to develop personally and professionally and reach their full potential.
We're also very proud of our culture, as one of the Best 100 Large Companies to work for in 2022. The Openwork Partnership values, and respects individuality and we are committed to building an inclusive culture and environment which truly recognises and celebrates our colleague's individual differences and identities - just like our financial advice, for us, it's personal. We believe everyone can make a difference and your race, religion, disability, and gender will never be a barrier. At Openwork, we have a strong ethic of care for each other where you can balance a successful career with your commitments and interests outside of work. We believe that you will bring your best self to work if you are trusted to choose when, where and how you do it.


• Salary - Up to £30,000
• Bonus scheme - on target bonus - 7.5%
• Pension scheme - contribute up to 5% of your salary and Openwork will match you and put in an extra 5%
• Critical illness cover
• Income protection
• Death in service
• 27 days holiday + bank holidays, with the opportunity to buy up to an additional 10 days
• A range of other flexible benefits to include private medical insurance, dental insurance and much more.