PSIRF Regulator & Governance Administrator

We are looking for a dedicated PSIRF (Patient Safety Incident Response Framework) Regulatory Administrator and Governance Personal Assistant to join our dynamic team. This is a unique and challenging role that offers the opportunity to contribute directly to improving safety and governance in healthcare.
Why Join Us?
+ Make a Difference: Your work will directly contribute to patient safety and regulatory compliance, ensuring that our organisation meets critical governance and safety standards.
+ Supportive Environment: You'll be part of a dedicated team that values collaboration and continuous improvement.
+ Career Development: This role offers opportunities for personal growth and professional development within the governance and safety fields, The role will provide administrative and secretarial support for PSIRF and regulatory activity within the governance department, including key PSIRF and other governance meetings, both with internal and external stakeholders and regulators such as the Care Quality Commission and Integrated Care Board. The post holder will also provide a comprehensive personal assistance, administrative and secretarial service to the Associate Directors and to other managers and functions, as agreed and required, within the Governance Directorate., + Provide vital administrative support for key governance meetings, including the Patient Safety Incident Response Framework (PSIRF) and with external stakeholders such as the Care Quality Commission (CQC) and Integrated Care Board (ICB).
+ Manage diaries for the Associate Directors and their deputies, ensuring effective scheduling and coordination of meetings.
+ Prepare agendas, take minutes, and manage follow-up actions for meetings, including complex discussions related to safety and governance issues.
+ Maintain accurate records and ensure all documents are appropriately filed, ensuring confidentiality and compliance with governance standards.
+ Communicate professionally with internal and external stakeholders.
Thanks for taking the time to view this advert; we're looking forward to receiving your application. You should be aware that the vacancy may close earlier than the published date if sufficient applications are received so it would be best to apply as soon as you can. We'll contact you by e-mail to update you on the progress of your application so please check the e-mail account that you applied from (including spam/junk) regularly.
We are committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership, neurodiversity or veteran status are encouraged to apply for this post. Our Statement on the Recruitment of Ex-Offenders is available Here
To support you in your application process we've created a What we can offer you guide that shows what you can expect when you join our hospitals. The guide includes links to our strategic aims and objectives as well as our values, development support and rewards and benefits. To help you get the best from your application we've also put together two guides to help you make your application the best it can be. Just click here and here to go through them, or have them open as you complete your application.
We recognise that the recruitment process may present barriers for some and you may need personal adjustments to enable you to participate in our recruitment process. Please make contact with the recruitment team at the earliest opportunity to ensure that measures can be put in place to enable your application for this post.
Use of Artificial Intelligence (AI) when writing job applications
If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting information section. While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you're applying for. There is also a risk that it can generate false or misleading information.
AI-generated job applications can often be generic, impersonal and may not accurately reflect your qualifications, knowledge, skills, and experiences. It is crucial that you personalise your supporting statement by articulating these in your unique voice. Relying solely on AI to write your application or supporting information section is not advocated by Lancashire Teaching Hospitals and could negatively impact your chances of success in the application process.
We have added a disclaimer to our application process advising that the use of AI is monitored and if applicants have used it then they are required to declare this.
Supporting Information
The supporting information section is an opportunity for you to showcase how your qualifications, knowledge, skill and experiences align with the requirements and criteria outlined in the job description and person.
Our recruiting managers score applications based on the criteria listed in the person specification. They will be looking for evidence of how you meet these criteria. To increase your chances of securing an interview, provide examples of how you have applied your skills and knowledge in real-life situations. Share work-related successes and challenges you've navigated that align with the criteria. These could be from various aspects of your life, including work, education, and personal experiences.
Consider structuring your supporting information section with clear headings or bullet points. This approach will help both you and the recruiting manager navigate through your application more effectively.
Working Smarter pledge
We are reminded everyday of how important life is, so as part of our Working Smarter pledge we offer a variety of flexible working options and wellbeing support to enable our people to find and maintain the right work-life balance.
Secondments
If you are applying for a secondment role please ensure you have agreement from your current line manager prior to attending an interview. Also please ensure you have read the LTHTR Secondment Policy. A copy of this can be found on the intranet or by contacting [email protected]
Young People
Please note a young person must be in part-time education or training until they're 18. therefore if you are under 18 we are unable to employ you on a full time basis, unless it is in an apprenticeship role.
Disclosure and Barring Service checks
If the role you've applied for requires a Disclosure and Barring Services (DBS) check we will administer this on your behalf and the cost will be recovered from your salary, either as a one-off payment, or over 3 months. The level of check required depends on the role that you have been offered. Currently the charges are - Basic DBS check £22, Standard DBS check £22 and Enhanced DBS check £42. You should be aware that if you are successful in obtaining a position that requires a DBS check but later withdraw your application, you may be required to reimburse the cost of the DBS check. DBS checks remain free of charge for volunteer positions. The DBS Code of Practice can be accessed here.
In line with guidance from United Kingdom Health Security Agency, all staff and volunteers are required to comply with Trust Infection Prevention and Control processes in relation to safe working. This includes mask wearing and adherence to social distancing at all Trust sites.

Are you passionate about providing high-quality administrative support that makes a difference in patient safety and governance? Do you take pride in being organised, detail-oriented, and thrive in a fast-paced environment? If so, this could be the role for you., We are seeking someone who is organised, proactive, and highly professional. You should be flexible and able to work independently, with excellent problem-solving skills and attention to detail. Key requirements include:
+ Strong minute-taking and diary management abilities .
+ Exceptional organisational skills and the ability to manage competing priorities.
+ Proficiency in administrative tasks, including filing, document management, and meeting preparation.
+ Ability to work under pressure and adapt to rapidly changing priorities.
+ Excellent communication skills, both written and verbal, with the ability to interact with colleagues and internal and external stakeholders professionally

At Lancashire Teaching Hospitals, we recognise the critical role our administration staff play in the smooth running of our services, ensuring that patient care is always at the forefront of what we do. We believe that every team member contributes to delivering excellent, compassionate care, making our hospitals a great place to work., Lancashire Teaching Hospital NHS Foundation Trust is one of the largest NHS organisations in the country and we have 10,000 fantastic staff working hard to deliver quality services to our patients and their families.
You will help support 370,000 people in our local area and this is an exciting opportunity for a high calibre candidate to join our organisation
Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients and staff, ensuring we keep thriving and delivering outstanding healthcare right across our local towns.
You will make a real impact, be challenged to think differently, be bold and help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role will be pivotal and something to be proud of.