QA Systems Administrator

Are you Quality minded and have a keen eye for detail? An exciting opportunity has arisen within the Welsh Blood Service. We are seeking to employ a self-motivated, enthusiastic, and highly organised individual to fulfil the role of QA Systems Administrator (Band 3) within the QA Systems department at the Talbot Green base. The post-holder will be responsible for providing efficient and effective administrative support to the Quality Assurance Audit Team ensuring effective operations are maintained. Provide efficient and effective administrative support for other QA Systems functions (such as Risk Management, Business Continuity, Change Control and Validation) as and when required, to support service delivery within the Welsh Blood Service. Applicants are advised to apply early as we reserve the right to close a vacancy prior to the closing date if a high number of applications have been received. Main duties of the job Provide full and effective assistance to the QA Audit Manager, Senior QA Audit officer and Senior Managers within QA Systems to ensure comprehensive support in the execution of their duties to promote, develop and implement the audit programme. Effectively monitor the follow up of actions arising from audit findings to ensure all are completed in a timely manner. Regularly and accurately update manual and computerised records systems. Provide administrative support and assistance for other QA Systems functions as and when required. Assess and prioritise information and workload to maintain an efficient service. The post holder will be required to carry out any other duties in accordance with the grade of the post as required, including the duties of the Change Control & Quality Systems Training Coordinator in their absence., You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

• Minimum of 4 GCSEs
• NVQ Level 3 or equivalent knowledge and experience
Desirable
• RSA, OC, ECDL or equivalent
• Educated to A level standard
Experience Essential
• Experience working in a busy office environment
• Experience with computer packages especially tables and spreadsheets
Desirable
• Experience of working in an NHS environment
• Use of Datix incident management System, Ability to communicate effectively both orally and in written format
• Ability to organise and prioritise own workload
• Ability to collate and store data in appropriate format
• Good standard of knowledge in the use of IT packages, in particular Microsoft Office
• Good knowledge of office systems, procedures and practices
• Observe discretion and confidentiality
• Work proactively
• Knowledge of data manipulation and spreadsheets
• Reliable
• Professional
• Flexible approach to needs of the service
• Enthusiastic/motivated
• Ability to work on own initiative
• Well organised
• Ability to build excellent working relationships
• Ability to retain confidential information
• Team player
Desirable
• Auditing knowledge
• Knowledge and use of Microsoft Project, Access and Excel packages
• Understanding of Blood Service issues
• Knowledge of departmental policies and procedures
Other Essential
• Able to work flexibly when required
• Able to travel within UK when required
Desirable
• Welsh Speaker (Level 1) or willingness to work towards
Person Specification Qualifications and Knowledge Essential
• Minimum of 4 GCSEs
• NVQ Level 3 or equivalent knowledge and experience
Desirable
• RSA, OC, ECDL or equivalent
• Educated to A level standard
Experience Essential
• Experience working in a busy office environment
• Experience with computer packages especially tables and spreadsheets
Desirable
• Experience of working in an NHS environment
• Use of Datix incident management System, Ability to communicate effectively both orally and in written format
• Ability to organise and prioritise own workload
• Ability to collate and store data in appropriate format
• Good standard of knowledge in the use of IT packages, in particular Microsoft Office
• Good knowledge of office systems, procedures and practices
• Observe discretion and confidentiality
• Work proactively
• Knowledge of data manipulation and spreadsheets
• Reliable
• Professional
• Flexible approach to needs of the service
• Enthusiastic/motivated
• Ability to work on own initiative
• Well organised
• Ability to build excellent working relationships
• Ability to retain confidential information
• Team player
Desirable
• Auditing knowledge
• Knowledge and use of Microsoft Project, Access and Excel packages
• Understanding of Blood Service issues
• Knowledge of departmental policies and procedures
Other Essential
• Able to work flexibly when required
• Able to travel within UK when required
Desirable
• Welsh Speaker (Level 1) or willingness to work towards
  
  Here at Velindre University NHS Trust we are extremely proud of the specialist services we provide across the whole of Wales in our cutting-edge Velindre Cancer Centre and ouraward-winning Welsh Blood Service, as well as the expertise of our corporate functions that bring the two divisions together. We are also fortunate to host the NHS Wales Shared Services Partnership and Health Technology Wales and have developed strong partnership working with these expert services.
Formed in 1999, the Trust has a dedicated workforce that continuously strives to apply the key principles of value based healthcare through a wide array of roles. We play a vital role in the communities we support and have ambitious plans for the future to continue to improve the services we deliver. We strive to maintain our core values in everything we do by being; accountable, bold, caring and dynamic, and ensuring the best possible care for our patients and donors. If you want to work for an organisation that prides itself on making a real difference and offers exciting career opportunities then Velindre University NHS Trust is the place for you.