Reception and Administration Assistant

Williams Lea seeks a Reception and Administration Assistant to join our team!
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of role
As a Reception and Administration Assistant you will have the opportunity to greet visitors, make office supply arrangements, schedule meetings and appointments, and provide excellent administration support to the office for our client based in London.

A successful Receptionist and Administration Assistant should have a welcoming and pleasant personality, with the ability to easily build rapport with people. They should be able to deal with urgent tasks in a timely and effective manner, and the ability to multitask is important for this position. This is a hands-on role and will involve working alongside team members to deliver an overall exceptional service to our clients.
Key responsibilities

• Greet clients and visitors to the office with warmth and professionalism, notify employees of visitor's arrival when necessary


• Diary management and planning, including meeting room bookings


• Setting up meeting rooms and organising catering (hospitality)


• Coordination of mail and couriers


• Ordering stationary supplies and catering


• Offer IT and admin support and assistance


Administrative Responsibilities

• Prepare documents - scanning, printing and binding


• Sorting and distribution of incoming mail - scanning of all incoming documents using the in house post scanning software


• Processing outgoing mail, including franking letters, organising couriers


• Organising and storing the hard copy / original document post storage in line with the client procedures


• Process expenses, book hotel and travel arrangements


• Client billing


• Electronic payments and bank verifying


• Manage the filing/archiving of deeds


• Assisting with other legal admin tasks when required


• Support the Office Manager with any other ad-hoc requests


• Attention to detail with an emphasis on accuracy and quality
  
  Flexible and professional approach


• A personality that brings positive energy to all areas of the operation


• A natural passion and desire to create a positive experience for every visitor


• Ability to communicate at all levels of the business both internally and externally


• Be able to use your own initiative with a high level of attention to detail and accuracy


• To be able to prioritise and work to deadlines


• Excellent knowledge of databases and tracking systems


• Able to work independently and in a team
  
  Rewards and Benefits

We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:

• 25 days holiday, plus bank holidays(pro-rata for part time roles)


• Salary sacrifice schemes, retail vouchers - including our TechScheme which can be used on a range of gadgets such as Smart TV's, laptops and computers or household appliances.


• Life Assurance


• Private Medical Insurance


• Dental Insurance


• Health Assessments


• Cycle-to-work scheme


• Discounted gym memberships


• Referral Scheme


You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects!
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.