Receptionist

Professionally welcoming and receiving all visitors to Head Office in accordance with safeguarding and Health and Safety procedures
Telephone switchboard services, including maintaining employee records to update the system
Ensuring reception area and meetings rooms are inspected, kept tidy and returned to original state following meetings, reporting any issues to Office Manager
Assisting Office Manager with facilitation of office maintenance processes
Ordering and preparation of refreshments for meetings and events
Receiving and distributing incoming and outgoing mail and parcels and maintaining the franking machine account
Managing couriers and associated accounts
Maintaining an up to date academy contact sheet of Principals/PAs
Maintaining good relationships with staff, contractors, representatives and external agencies
Providing confidential general clerical/admin support
Maintaining manual and computerised records/management information systems
Producing lists/information/data and maintaining email distribution groups
Managing the Federation's info@ email account
Preparation and distribution of Board papers as required to staff and stakeholders
Covering a small number of duties in absence of office administrator e.g. updating of website
Collating, uploading and updating Head Office Flickr account
Annual collecting and collating of information for mailing lists
Ordering stationery for the office and ensuring stationery room is kept safe and tidy
Monthly credit card reconciliation and recharges
Maintaining and renewing annual subscriptions
Raising Purchase Orders through internal system and reconciling related admin invoices

Flexibility and the ability to respond to multiple demands and to prioritise
The ability to work well with colleagues and visitors
A high level of adaptability to changing demands
The ability to work collaboratively as part of a team
The ability to plan and organise work to meet varying deadlines
The ability to work independently and take initiative
Strong written and verbal communication skills
Experience of delivering a high-quality service
Experience of a range of general administrative duties
Good ICT skills and experience, including Word, Excel and management information systems
Qualifications to GCSE level or equivalent
A high degree of professionalism and discretion towards role
A high level of initiative and enthusiasm
A methodical and organised approach
A appropriate professional appearance at all times

About UsThe founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.
We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.
As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.
To discover more about our culture, ethos and what it is like to work here, visit the Why Work For Us page. Main Areas of ResponsibilityYour responsibilities will include