Receptionist - Bierton Hill Campus - Aylesbury

To manage the day-to-day running of all aspects of Reception administration, in an effective and efficient manner. To organise and prioritise your workload to ensure that our students maximise their potential through the provision of a high quality administrative service. To present the Academy in a positive light by being hospitable, courteous and helpful to all visitors, staff and students. MAIN DUTIES AND RESPONSIBILITIES - To ensure the provision of general administrative services:

• Support the Head of Campus and staff team with the administrative workload.
• Provide a welcoming and professional reception service. Respond immediately to all visitors and telephone calls to the school.
• Treat all parents and visitors courteously and professionally, ensuring they have the appropriate security checks. Advise HR Team of any relevant information to be included in the Single Central Register.
• Ensure the efficient and effective transfer of information in relation to sickness absence, payroll, attendance, finance etc.
• Deal with emails and internal and external post and deliveries.
• Maintain confidentiality.
• Maintain the campus diary.
• Maintain campus stationery and postage supplies and undertake regular stock checks.
• Responsible for ad-hoc school shopping requirements
• Co-ordinate/schedule meetings and refreshments, liaising with colleagues, parents, education support services and other agencies as appropriate.
• Responsible for the site Inventry system - producing reports as required.
• Provide accurate reporting of student data as required.
• Produce and distribute information to staff, parents and students.
• Apply the Academy's policies and provide reports as required.
• Work closely with the HR Administrator to facilitate the smooth transfer of information between campuses.
• Assist with reception cover across the Wendover and Prestwood sites as required.
• Administer the campus attendance system for students, liaising with the transport manager, parents and Support Lead as necessary.
• Support the Head of Campus and Data Manager in the collation and maintenance of data.
• Update CPOMs with all attendance issues and absences, run reports as directed by SWAM.
• Ensure that all documentation relating to new admissions and leavers is complete.
• Provide accurate reporting of student data as required.
• Ensure that all data is handled in accordance with GDPR.
• Issue petty cash, ensuring authenticity of receipts and following rules laid down in
• SIMS/CPOMs student database: To provide a Financial support service: 'Office Procedures'.
• Assist the Exams Officer with scanning/photocopying and preparing rooms.
• Assist the Academy's HR Officer.
• Ensure all relevant Return from Suspension paperwork is completed and forwarded to HR Officer/HR Administrator.
• Sign for goods on arrival and pass the delivery note/invoice and goods to the budget holder for formal checking against the order.
What the school offers its staff
• Bereavement leave
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay