Receptionist & Facilities Administrator

We are seeking a highly organized and personable Receptionist and Facilities Administrator to join our team. This dual-role position is responsible for front desk operations as part of a small team and overseeing the maintenance and functionality of our office facilities. The ideal candidate will be a proactive problem-solver with excellent communication skills and a keen eye for detail. As Receptionist & Facilities Administrator, your work will focus on these responsibilities:

• Operate the telephone switchboard to answer, screen, and forward calls, providing information and taking messages.
• Process incoming and outgoing mail.
• Greet and assist visitors, maintaining a neat and business-like reception area.
• Perform administrative tasks such as operating copy and fax machines and maintaining the conference room schedule.
• Manage office space planning and allocation.
• Manage facilities, including coordinating maintenance and repairs, ensuring the office environment is clean and well-maintained, and liaising with vendors and service providers.
• Work with existing reception staff to ensure full coverage and support.
• Provide administrative assistance to the board of directors as required.
• Assist with travel plans, both domestic and international, for board directors and specified key members of staff.
  
  Excellent communication and interpersonal skills.
• Proficiency in operating standard office equipment.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Basic knowledge of office management systems and procedures.
Preferred Experience:
• Previous experience in a receptionist, administrative, or facilities management role.
• Familiarity with office software (e.g., MS Office).
Why you and us? We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other's growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative. We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don't always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we - Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of. We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent - want to join the ride? We are now looking for a, Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.