Receptionist - Term Time - Special Needs Position

The role is for 37 hours per week (8am-4pm, Monday to Friday), term time only and will be working alongside our current Receptionist.
The candidate must be highly organised, a good team player, proactive, have excellent communication and ICT skills with a high standard of literacy and clear, concise hand writing. In addition the candidate must also have a high regard for confidentiality, be reliable, have experience with a good understanding of Microsoft office packages, good typing skills and be confident working with a wide range of professionals., To provide a friendly, efficient and organised reception service for the school.
Principle accountabilities:
+ Take all calls and ensure all messages are forwarded onto the relevant person either by phone or email
+ Liaise with the NHS Immunisation Team to arrange pupil vaccinations in school
+ Use Arbor to send messages and updates to parents
+ Update and display School Information leaflets
+ Ensure pupil removal/arrival register is completed
+ Ensure all visitors sign in and out
+ Ensure relevant checks are in place as part of our safeguarding policy
+ Log new parent tour enquiries for Principals PA
+ Central point of contact for evacuation procedure
+ Assisting staff with photocopying and laminating
+ Assist with Parents Evening
+ Track late arrival of taxi's and log information
+ Provide a friendly and welcoming environment into FAW
+ Distribute all internal post
+ Open and date stamp post on a daily basis ready for distribution
+ Log and frank all outgoing post by 3.45pm
+ Take staff lunch orders by 9.15am
+ Update school diary
+ File Attendance and cover sheets, going out forms, signing in sheets and registers
+ Sign out minibus keys and fuel cards as required
+ Assist with school unform deliveries to be sent home with pupils
+ Provide monthly transport budgeting information for the attendance of pupils who are claiming PTB
+ Maintain and update school safeguarding folder with revised policies and documents
+ Supervise doors as and when required to safeguard pupils
+ Support with attendance administration in the absence of the Attendance Officer

Five Acre Wood is a successful outward looking and expanding Special School based over 4 sites in and around Maidstone, Kent. We are one of the largest special schools in the country with over 800 pupils on roll aged 2-19 years with profound, severe and complex needs.
Our 'Outstanding' school will continue to expand and we are looking for people with a positive approach to join us who share our vision of 'Only the best will do' for all our students and staff. We are a Teaching School and part of a collaborative alliance with other special schools. We really value our people and want to work with them to fulfil their career ambitions.
In addition to your salary, FAW allowance and pension benefits, we have excellent additional staff benefits including:
Confidential staff counselling service A range of staff social and well-being events Annual flu vaccinations
Sometimes words cannot explain how something really is, we would encourage you to view the links below:
We hold an annual music festival for our pupils, it gives them the opportunity experience something they may not ordinarily be able to access. You can see it here.
Woodstock 2023 - Woodstock 2023 Festival at Five Acre Wood School - YouTube
Woodstock 2022 - Woodstock 2022 Festival at Five Acre Wood Schools - YouTube
Woodstock 2019 - Five Acre Wood School's "Woodstock 2019" - Amazing Festival in a Day! (Longer Film) - YouTube
We produced our own songs and music videos, you can watch them here: -
Beautiful - Five Acre Wood School featuring Taryn Charles - Youtube
Five Acre Wood School Featuring Jack Rose - Hall Of Fame - YouTube
Don't Give Up - Nathan Grisdale and Five Acre Wood School - YouTube
We look forward to hearing from you.
Five Acre Wood is committed to the safeguarding of all its pupils, you will therefore be subject to an enhanced disclosure process. As part of our responsibility for safeguarding, in addition to the Kent policy of one employment and one personal reference, the school will request additional employment references. The school will also, as outlined in Keeping children Safe in Education 2022, complete an online search for shortlisted candidates.