Recruitment Assistant

Working within the People Services Department you will support the recruitment and selection of prospective employees by providing an efficient, effective and confidential service. The recruitment centre supports the Trust to recruit to vacancies across a wide variety of areas., + To process the above processes and documentation for managers in accordance with the agreed timescales.
+ To develop and maintain effective filing and bring forward systems to support the recruitment process and meet the departmental standards.
+ To provide an efficient customer focused service to staff managers and potential candidates who visit or contact the department dealing with queries promptly, taking action as necessary and directing accordingly.
+ To prepare and send out high quality application packs and log completed and returned applications onto the Electronic Staff Record (ESR) computer system.
+ To prepare recruitment paperwork and packs on behalf of managers including correspondence relating to shortlisting forms and invite to interview letters.

Working for our organisation
Northampton General Hospital is one of the largest employers in the area and we are on an exciting journey. All of our divisions are committed to doing things better, with more efficiency as we update, modernise, and advance. We have also entered into a Group Model with neighbouring Kettering General Hospital NHS Foundation Trust and become University Hospitals of Northamptonshire.
Our Excellence Values
+ Compassion
+ Accountability
+ Respect
+ Integrity
+ Courage
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities.
The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals.
We are a Defence positive trust, supporting our reservists, veterans, spouses and partners
We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative.
We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals., · To administer the recruitment process and documentation for recruiting managers in accordance with the agreed timescales/KPIs.
· To develop and maintain effective filing of electronic and paper-based documentation and contribute to improving systems to support the recruitment process and meet the departmental standards.
· To provide an efficient and effective customer focused service to staff and potential candidates who visit or contact the department dealing with general queries promptly, taking action as necessary and signposting accordingly.
· To accurately input personal information into the Electronic Staff Record (ESR) system.
· To prepare recruitment paperwork and packs on behalf of managers including correspondence relating to individual recruitment processes.
· To obtain satisfactory clearances for all new starters in line with the NHS standards, including requesting references, submitting DBS requests in line with DBS guidelines, obtaining occupational health clearance etc.
· To issue ad-hoc employment letters as and when requested by employees.
· Prepare and issue employment contracts and statements of terms and conditions of employment.
· To check professional registrations are up to date prior to preparing unconditional offer letters.
· To apply for certificate of sponsorships from the Home Office for staff where necessary, ensuring that staff are working legally within the trust and to maintain accurate records on ESR.
· To ensure the administration of all new starters is completed on the Trust's recruitment system in a timely manner and in accordance with payroll deadlines.
· To support the HR Business Partners in the redeployment process by monitoring the redeployment register.
· To ensure that all new starter packs for induction purposes are prepared and ready for use.
· To assist in monitoring the recruitment process to ensure that it remains up to date with the relevant guidance from NHS Employers and ensure it is non-discriminatory, adhering to equality, diversity, and inclusion legislation.
· To assist in the compilation of recruitment information for the trust board and other management reports monthly.
· To arrange and facilitate recruitment and careers events within the local area, liaising with the relevant clinical staff for content and availability.
· To act as a first point of contact for general recruitment enquiries received into the people services. These will include high volume telephone, email and face-to-face queries which occur daily and may cause frequent interruption.
· To ensure effective communication within and external to the people services division.
· Promote team working within the People Services and maintain constructive relationships with others within and across the trust as well as externally to improve effectiveness and efficiency of the service.
· To support the training of new starters to the department
· To actively participate in the trust's personal development review process.
At Northampton General Hospital we provide general acute services and hyper-acute stroke, vascular and renal services to people living in Northamptonshire. As well as this we are an accredited cancer centre and provide cancer services to a wider population of Northamptonshire and parts of Buckinghamshire.
We are proud to be the first hospital in the UK to have obtained Pathway to Excellence® designated accreditation from the American nurses credentialing centre (ANCC).
We celebrate staff achievements and value the importance of working as one big team. That's why we talk about Team NGH. It's all about working together to provide the best possible care for our patients and supporting each other to grow and develop our skills. We are driven to helping you to be the best you can be.
We want to recruit the best people to deliver our services across the University Hospitals of Northamptonshire and help to unleash everyone's full potential. As an organisation, we value how we communicate and promote our vacancies to all communities. The Hospital Group encourages applications from people who identify from all protected groups, especially those from BAME, Disabled and LGBTQ+ backgrounds as these are underrepresented in our hospitals. We understand that we need to work with colleagues from diverse backgrounds and make sure the environment they work in is inclusive and collaborative. We have active Networks that promote and support colleagues from all backgrounds. This ensures everyone feels supported and has a sense of belonging working for Kettering and Northampton General Hospitals.
Apply today and join the largest family in Northamptonshire.

You will need to demonstrate outstanding communication and organisational skills together with strong knowledge of a recruitment process. You will have worked in a busy recruitment environment, have experience of prioritising work tasks and working to tight deadlines.
You will need excellent innovative skills, confidence with IT, Microsoft Office packages (Excel/Word) and the ability to search and source information to answer queries precisely.
Previous experience in a Recruitment consultancy/department or a strong understanding of recruitment and HR would be desirable.