Recruitment Project Supervisor - Theatres

£36483

Oxford University Hospitals NHS Foundation Trust, Cowley, Oxford

Full time
Temporary
Remote working

Posted 2 weeks ago, 6 Nov | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: 206d26fa6ca341109642d5d33decfa77

Oxford University Hospitals NHS Foundation Trust

Full Job Description

We are seeking a Recruitment Project Supervisor to join our fast-paced and dynamic team of Recruiters on a fixed term basis to support the recruitment of our new Theatre campaign. The project will encompass the recruitment of a wide range of staff groups, including medical professionals, nursing staff, healthcare scientists, allied health professionals, and administrators. The successful individual will play a crucial role in ensuring that a diverse and skilled workforce is effectively recruited to meet the varied needs of our Theatre campaign, recruiting from both locally and internationally. The role will need to ensure a professional, accurate, and customer-focussed service is provided to all stakeholders. Within this role, you will be responsible for managing a small team of recruitment assistants and you will support them in successfully delivering a high-standard recruitment service. In return, you can benefit from working within an amazing team who thrive on working together to achieve the common goal. You will have access to remote and flexible working options, as well as access to other benefits.,

This role oversee the recruitment operations for the campaign, providing line management guidance and support to the recruitment administrators.
Coordinating and lead daily morning team meetings to identify and action daily priorities.
Ensure that recruitment activities remain on track to meet deadlines and conduct weekly activity reviews with each member of the team, utilising KPI information from TRAC reporting.
Ensuring that all team interactions with stakeholders reflect the Trust's values and behaviours, addressing any behaviours that do not align with the Trust's expectations.
Provide a swift, efficient, and effective recruitment service, delivering on the Trust Recruitment KPIs, and manage the recruitment team activity against these agreed KPIs.
Champion value-based inclusive recruitment for all
Ensure the team request Inter Authority Transfers/ STFs during the Recruitment process to ensure accurate salary and Continuous Service Dates on the contract
Liaise with, IT, Occupational Health and Payroll effectively to ensure smooth running of on-boarding process.
To assist in the prevention of illegal working by carrying out repeat checks against sponsorship of migrant workers within the Trust as required.
Determine candidate visa eligibility in accordance with Home Office Immigration Rules and thereafter processing applications and payment for relevant Sponsorship using the Sponsor Management System (SMS), To provide line management guidance and support to the recruitment team.
To regularly update the recruitment team with employment changes.
Ensure the Recruitment team are visible, supportive and continuously improve the service provided to stakeholders.
To act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between teams.
To ensure all team interactions with stakeholders reflect the Trust's values and behaviours, challenging behaviours the Trust does not wish to see.
Provide a quick, efficient and effective recruitment service, delivering on the Trust Recruitment KPI's.
Manage the recruitment team activity against the agreed KPI's.
Champion value based recruitment for all staff and provide support as a value based interviewer.
Daily management of the TRAC dashboard ensuring all applicants are receiving regular updates and the daily tasks and queries are managed and answered.
Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
Produce performance reports for review meetings and attend to update on compliance against the KPI's.
Using reports from TRAC, provide weekly statistics to the Divisions to help monitor progress and performance.
Provide specialist and general advice to the Recruitment team, answer queries based on specialist knowledge of NHS check standards and employment legislation.
As required, attend local and national Workforce, recruitment, TRAC and NHS jobs networking events & trainings, updating the team with the content on return.
Introduce and attend national careers events, milk rounds and schools to promote medical careers at OUH. Liaise with Staff to ensure they support the promotion of vacancies.
Social media administration and contributor for Trust Recruitment accounts (e.g. Facebook Group / Twitter), oversee accounts, respond to comments, engage with prospective candidates and contribute regularly.
To provide full desk coverage in the absence of team members & peers; to support colleagues and other members of the team at particularly busy times

Educated to degree level or demonstrable equivalent level of experience
Knowledge of e-recruitment systems
Demonstrates working knowledge of current Human Resources policies and procedures.
Obtained / working towards CIPD5, Experience of international recruitment campaigns
Experience of pre-employment checks including Visas and Certificates of Sponsorships (COS),
Managing processes against KPIs and ideally time to hire
Experience in recruiting Medics as well as other staff groups

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.