Regional Facilities Administrator

We are seeking a confident and experienced Regional Administration Officer to support the Greater London and South East region, working across 20 prison sites to provide critical administrative support.

Join a team that is more than just a group of colleagues - we work Monday to Friday as a supportive and driven family, working together to create a safe and nurturing environment.
Prisons run like self-contained cities; it takes hundreds of people to keep them functioning. As part of the Facilities Maintenance Team, your role will help ensure the smooth and safe operation of these essential services, impacting every prisoner, employee, visitor, and the wider community.
Your work will support site-based teams of experienced and passionate colleagues, including Plumbers, Electricians, Carpenters, Painters, Cleaners, and others, who are all dedicated to making a positive difference. Your direct peers will be Site Managers and site-based Administration Officers, and you will report to the Regional Account Director.

Strong organisational skills, with the ability to prioritise and multitask effectively.
- Experience in providing administrative support across multiple sites or teams.
- Proficiency in IT systems, including CAFM, Oracle, and Microsoft Office Suite.
- Ability to generate and analyse reports to support operational efficiency.
- Skilled in coordinating planned preventative maintenance (PPM) tasks and managing related documentation.
- Excellent written and verbal communication skills, including managing business correspondence and taking meeting minutes.
- Experience in handling staff records, such as annual leave, sickness, timesheets, and expenses.
- Proven ability to build and maintain positive relationships with internal and external stakeholders.
- A proactive and professional approach to problem-solving and operational needs.
- Familiarity with processing requisitions, purchase orders, and compliance documentation.
If this sounds like you, we would like to hear from you!, Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident.

Explore a varied and rewarding career at GFSL.
Welcome to careers at Gov Facilities Services Limited (GFSL). Joining us is your chance to help ensure prisons are secure and safe for prisoners and prison staff alike, and to play your part in helping prisoners reintegrate into society.
Holidays are 25 days per year plus Bank Holidays, and a range of non-contractual benefits are provided. These range from Death in Service at 4x salary to access to private GP consultations and an Employee Assistance Programme that offers counselling and information services for preventative care and to help employees in a crisis. There are also a range of financial reward mechanisms and access to retailer discounts.
You will find a strong focus on safety, a supportive, inclusive workplace, a competitive benefits package, and real opportunities to build your skills and progress.
Explore facilities careers where you can make a difference.

Pride In People.
We're passionate about promoting greater diversity and creating a workplace and culture where all of our employees have a voice that is heard, feel a sense of belonging, and are empowered to be their true selves.
We recognise the value that every single employee brings to the organisation. Everyone's needs at work are different, and we are committed to doing our best to satisfy these differences while ensuring consistency and fairness for all. We promise to champion diversity and inclusion with ongoing learning and training, as well as career progression opportunities for everyone.

GFSL has been notified by its shareholder (MOJ) that the provision of FM services will in future be delivered by the private sector. This means that following a successful procurement process, GFSL's services will transfer to a private sector provider/providers in Autumn 2026. As the programme unfolds, we will learn more.