Research Administrator Neuroscience

The post holder will be responsible for the provision of an effective administrative service to the agreed members of the Neuroscience Research Team. The post holder will ensure confidential and sensitive information is kept secure.
The post holder will work independently and follow the policies and procedures for the division. The post holder will also be expected to use their own initiative and keep line manager and senior colleagues informed.
This is a role with lots of variety and ad hoc demands and so the post holder will possess excellent time management and planning skills.
The post holder will ensure consistent and professional administrative support to the Neuroscience Research Team. This will require flexibility, the use of initiative and a very high degree of organisational skills.
The post holder will primarily support a project on Advancing Parkinson's Disease Wellness Status including setting up a comprehensive package of education and training in movement disorders for health care professionals from Indonesia and other underserved countries.
1. Administrative
1.1. Responsible for the organization and maintenance of filing systems within the Department; inputting information/patient activity onto any computerized systems and ensuring accurate retrieval and distribution of information.
1.2. Responsible for sending letters to patients and managing the referral database.
1.3. The nature of the job requires the post holder to be dealing with confidential and sensitive information related to patients and staff. The post holder will ensure this information is kept confidential and secure in line with Trust policies.
1.4. Managing the patient referral database, contact patients and keeping the logs up to date.
1.5. To assist in ad-hoc tasks to support various developments, projects and events within the team.
2. Secretarial
2.1. Responsible for anticipating secretarial needs of and for supporting the agreed members of the research team. This will include arranging meetings, ordering and collecting patient notes, travel and general diary management.
2.2. Responsible for undertaking typing of both routine and complex letters and reports that may contain some medical terminology tables and graphs. Assist with the preparation of presentations. This may also involve occasional audio typing.
2.3. Responsible for taking, transcribing and circulating minutes of formal meetings as required and within the agreed timeframe.
2.4. Deal with telephone and face to face enquiries, initiating action as appropriate
2.5. General photocopying and collating of documents
2.6. Booking taxi's and couriers for staff, patients and packages when required.
3. Finance
3.1. To be responsible for ordering consumables as instructed by staff using the Trust computerised system, non-stock paper system and/or any other local arrangement. Ensure accuracy of the orders and liaise with the Procurement department to ensure timely and correct delivery of the goods.
3.2. To be responsible for maintaining adequate stocks of stationery, ordering when necessary, to ensure the sooth running of the department.
3.3. Assist with the maintenance of any administrative system aimed at controlling income and expenditure (i.e. petty cash) and patient travel expense claims.
4. Personal Development
4.1. Actively participate in personal development together with line manager. Ensure performance is appraised following the Trust appraisal and KAD procedures.
4.2. Develop a clear understanding of the service and the role. Also able to provide cover for colleagues in the area when necessary
5. General
5.1. Ensure all office equipment is functioning correctly and arrange for repair or replacement as necessary
5.2. The post holder has a general duty of care for the health, safety and well-being of work colleagues, visitors and patients within the hospital in addition to any specific risk management or clinical governance accountabilities associated with this post.
5.3. The post holder will carry out their duties with due regard to the Trust's Equal Opportunities Policy, Standing Financial Instructions, the requirements of the Departmental Quality system and other relevant Policies of the Trust
5.4. To maintain satisfactory personal performance and quality standards and to achieve where possible objectives agreed in the Annual Staff Appraisal system.
5.5. To ensure compliance with the Health & Safety at Work Act of 1974 and all other relevant legislation, national and Trust policies and procedures.
5.6. To ensure that acceptable standards of data protection are maintained in accordance with the Data Protection Act 1984 and to observe and maintain confidentiality of patient records and staff information. The post holder's attention is also drawn to the Computer Misuse Act 1990.
5.7. All employees of King's College Hospital are required to carry out their duties with due regard to the Fair Access Policy and respect the cultural beliefs and customs held by clients and staff.
5.8. Suitable alternative employment for people employed in research posts will include clinical service posts.

The successful person will also possess excellent English communication skills in written and verbally, organisation and administrative skills and has experience in medical terminology. You will be required to work on your own initiative, be able to communicate well and have an adaptable and flexible approach to your work.
Indonesian language skills are of advantage, accuracy and attention to detail are paramount.
The post holder will work under the supervision of Professor K Ray Chaudhuri, (clinical lead for Nervous systems sub-speciality, London South CRN and Director of R and I, KCH) and Alexandra Rizos, Neuroscience Research Manager and EUROPAR European manager for academic trials in Parkinson's.

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.7 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley., King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible., + Please review the documentation on our recruitment microsite, particularly the Trust's criminal records checking policy
+ All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
+ Due to a high volume of applications, this advert might close before the displayed closing date. It is therefore recommended that you apply promptly
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