Residential Property Assistant (4870)

The role of the Residential Property Assistant is to provide conveyancing admin support to fee earner colleagues (southern based) to allow them to provide quality legal advice and an exceptional conveyancing and leasehold enfranchisement service to our clients. You will assist fee-earners with managing their caseloads of purchase, sale, remortgage, leasehold enfranchisement and other associated matters for both freehold and leasehold properties.

• Dealing with client handling and case management effectively and efficiently.
• Supporting conveyancing tasks for fee earners including, but not limited to:
• Complete file openings and conduct conflict checks
• Preparing sales packs; emailing managing agents and dealing with enquiries
• Preparing initial protocol forms
• Drafting contract papers
• Completing Post completion documents
• Preparing property search reports
• Supporting leasehold extension matters including:
• Drafting documents including leases, statutory notices and lenders consent
• Preparing letters to clients, banks, other solicitors etc.
• Carry our research
• Update spreadsheets and keep track of statutory dates
• Liaise closely with clients to keep them up to date on the progress of their work
• Ensuring all appropriate documentation is recorded and updated as required.
• Reprographics tasks including photocopying, scanning, binding and printing
• Manage fee earner diaries and keeping them up to date with appointments, meetings and conference calls.
• Support client meetings and events; arranging bookings, catering, issuing invites and distributing papers., Our responsible business programmes are fundamental to who we are and our purpose. We're committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.
Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It's made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono. Additional Information As part of the Irwin Mitchell Group's on-boarding process all successful applicants are required to complete the group's employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders. We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties. The employment screening process will fully comply with Data Protection and other applicable laws.


• You will have strong IT skills and have a high proficiency in all Microsoft Office packages.
• Experience of working with case management systems and handling a caseload.
• Have experience working in an administrative/secretarial capacity, working with strict deadlines in a fast-paced environment.
• Experience providing excellent customer and client service.
• Have experience with Conveyancing/Residential Property processes.
• Be familiar with HMLR, SDLT and conveyancing searches and documentation.
• Experience with leasehold enfranchisement, although this is not essential.
  
  We're a national law firm with a local reach. Our philosophy is 'we're legal and financial experts that care' - something you'll find in the way we work with our clients and how we support our teams. But we're more than just a law firm - we're a team of people working together to help individuals and businesses navigate life's ups and downs. Working here you'll feel a part of our friendly and inclusive environment.
We'll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities. We're always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to one of our Talent Acquisition team for more information. Your Role and What You'll Be Doing


• 25 days holidays as standard plus bank holidays - You can 'buy' up to 35hrs of extra holiday too.
• Generous and flexible pension schemes.
• Volunteering days - Two days of volunteering every year for a cause of your choice (fully paid)
• Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you're fully supported. This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements. We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!