Go to job search

Residential Property Legal PA

The Institute of Legal Secretaries & PAs, City of Westminster

Residential Property Legal PA

£47000

The Institute of Legal Secretaries & PAs, City of Westminster

  • Full time
  • Permanent
  • Onsite working

Posted 2 weeks ago, 5 Dec | Get your application in now before you miss out!

Closing date: Closing date not specified

job Ref: c231ebe6456e480e888fea2023092042

Full Job Description

  • Creating initial drafts of sale contracts and property information forms.
  • Lodging property searches.
  • Diarising key dates for the file (priority searches, notices etc.).
  • Obtaining official copies and deeds from HM Land Registry, carrying out land registry searches.
  • Setting up files for completion including creating first drafts of:
    • + Transfer Deeds + Completion Information and Requisitions on Title + Completion and financial statements; and + SDLT returns.
  • Ensuring files CQS and SRA requirements are up-to-date or diarised for fee earner.
  • Sending documents to client(s) for signature / setting up electronic signatures of documents and liaising with clients/guiding clients to complete execution.
  • Dealing with post completion matters including:
    • + Registrations + Submitting and paying SDLT + Dealing with notices + Dealing with share certificates; and + Reconciling accounts.
  • Acting as a first point of contact on behalf of the fee-earners, fielding calls, emails, correspondence and meeting requests (both internally and from clients), responding on behalf of the fee-earner, if appropriate.
  • Full proactive and advanced calendar management for assigned fee-earners, including scheduling calls/meetings (ensuring all supporting papers/information are available for each meeting), looking ahead and following-up as needed to ensure best use is made of fee-earners time).
  • Ensuring the fee-earners working on the case are fully prepared for all client meetings by collating required information (and input from others), preparing background information and notes as needed, supporting the follow-through of action points etc.
  • Organising business breakfasts, dinners or smaller events and assisting fee-earners with expenses.
  • Researching company/client information and biographies.
  • Logging referrals and contacts to interaction and management of Interaction lists.
  • Collaborating with administrative assistants to ensure that they provide support with filing and archiving, scanning, photocopying, updating contacts on Interaction and arranging couriers etc.
  • Working closely with internal document/presentation experts for more specialist tasks, such as the preparation of documents, pitch/presentation materials etc.
  • Liaising with other internal departments to obtain specialist input as needed, taking ownership of issues and following up where appropriate.
    • This role will be snapped up very quickly so apply today !!!!

Relevant jobs