Resourcing Administrator

Applications are invited to join our Resourcing Team based at Whiston Hospital. The Resourcing Team carries out recruitment processes for admin and clerical, nursing, medical and dental and more positions to the Trust. The successful candidates will join our ever growing, multi-functional workforce and will have the opportunity to work across a variety of different specialties and professionals. If you would like to apply for this role as a secondment, please ensure you have your current line managers approval prior to applying. The individual will possess excellent interpersonal skills and be able to provide an efficient and effective recruitment service to the Trust. We recognise the market for recruiting into some NHS positions has become increasingly challenging; so we're looking for someone who is innovative and forward thinking with the focus to meet these challenges head-on. As part of the role, you will also play a pivotal part in retention initiatives and explore ways in which we can aid our workforce in retaining our current workforce., We are looking for individuals who will work with persistent determination to achieve first class results in a friendly and constructive manner. In order to excel in the role you will have previously worked in a resourcing function in an extremely fast paced environment. You will be able to prioritise your workload and deal effectively with key stakeholders at all levels., + To work on own initiative with minimal supervision, prioritising workload, initiating action and resolving problems as necessary. + Support the Resourcing Lead/ Team Leader in ensuring that all recruitment enquiries to the department are dealt with in an efficient, effective and courteous manner. + Support the retention programme by undertaking administrative activities as determined by the Resourcing Team Leader to support the retention of staff within the Trust. + Provide support to customers as appropriate and referring any HR or payroll related queries to the relevant department. + Proactively seek feedback from applicants and recruiting managers on the recruitment experience. + Ensure that when safer recruitment checking issues or challenges occur they are dealt with in a timely manner so that candidates recruited can start on an agreed date, escalating concerns where required. + Build relationships with recruiting managers and HR Advisors / Business Partners. + Provide cross cover for all areas in recruitment when volumes or absence is required. + Prepare and send contracts of employment arising from recruitment activities. + To ensure that the office and telephones are covered at all times during the working day. + Provide an advisory service on best practice in recruitment and selection to all hiring managers. + Timely escalation of any recruitment cases that require a risk assessment by the recruiting manager in order to start a candidate within the Trust. + Ensuring that your own workload is managed and planned in accordance with department key performance indicator schedules and deadlines. + Attend/participate in wider career fairs/ conventions and recruitment open days. + Support the provision of on-boarding activities for all Trust new starters, (including overseas applicants) to ensure that the process is a smooth and enjoyable one. + Engage with hiring managers and marketing to advertise specific campaigns via social media where appropriate. ADMINISTRATIVE RESPONSIBILITIES + Ensure advertisements and job descriptions match the financial authorisation for the vacancy. + Ensure relevant job details are uploaded onto the e-recruitment system, ESR and associated advertising boards. + Provide interview details to applicants. + Attend recruitment events (as required) ensuring managers have relevant documents to carry out interviews. + Collate successful candidate paperwork (interview forms) to keep on file for audit purposes. + Ensure all pre-employment checks are carried out in accordance with employment law, NHS Employer guidelines and Trust policies. + To liaise with professional bodies to check the professional registration of candidates, alerting the Resourcing Lead/ Team Leader to any anomalies. + Liaise with both internal and external stakeholders including applicants of all levels, external referees, and internal recruiting managers to ensure the timely and accurate return and recording of all necessary employment checks. + Keep relevant individuals up to date with progress of successful candidates through the recruitment process. + Escalate recruitment delays or issues to the Resourcing Lead/ Team Leader and Resourcing Manager where appropriate. + Create electronic job files for all candidates. + Support HR with information relating to current vacancies for those members of staff on the risk register. + Responsible for ensuring that all contracts are issued and administrative tasks are completed and recorded appropriately for all new employees including maintenance of associated information systems. + Ensuring accurate and timely input of all employee data in line with published payroll dates. + Support the Resourcing Manager as and when required TEACHING & TRAINING RESPONSBILITIES + Develop own skills and knowledge and contribute to the development of others. + Share updates with the team on up to date recruitment legislation. + Undertake and participate in appropriate audit, quality assurance programmes and research as directed. + Ensure that any Trust policy or standard operating procedure that relates to recruitment is followed and where there are areas for improvement to be raised for inclusion / change. + Keep up to date with all associated employment and NHS recruitment legislation on an on-going basis. Thank you for considering an application to work for Mersey West Lancashire NHS Trust. You are part of an exciting and forward-thinking NHS Trust who are one of the best places to work for in England. Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience. The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice. Equality, Diversity, and Inclusion We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact [email protected] We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form. The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process. The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click here to check your eligibility before applying for this post as we may be unable to provide sponsorship. Disclosure and Barring Service Check If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies. Flexible Working We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that: · All employees have the right to request flexible working from day one of employment. · There is no limit on the number of requests they can make. · Employees have the right to make requests, have them considered, regardless of the reason. At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage. Working for Team MWL Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own. The Trust will not accept applications which are found to be AI generated. Additional Information Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here. An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents. Good luck with your application. We hope to welcome you to Team MWL very soon.

We are extremely keen on having a multi-functional workforce, we will support staff rotation so you get a taste of each part of the recruitment world!

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care. Our Services: Acute Care Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites. Primary Care Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital. Community Services Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation, freeing up space for more unwell patients. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre. Specialist Regional Services We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales. Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme