Rota Co-ordinator / Administrator

Working on behalf of the Division of Family Care you will take a leading role in the compilation and day to day co-ordination/operational management of the Medical Staffing rota for General Paediatrics. You will need to liaise with the rota master for the division. You will need to ensure compliance with the EWTD and that medical staff are effectively deployed at all times., To provide specific support to the Rota Master in General Paediatrics To be responsible for compiling, disseminating and co-ordinating all directorate rotas within the Family Care Division that fall under your sphere of responsibility. To hold overall responsibility for ensuring that the gaps within rota's are covered appropriately. To negotiate with medical staff to agree cross cover within and between directorates. To ensure staff rotas are produced in an accurate manner following guidelines issued from the Rota Master(s Transcription and production, from digital dictation, of dictated reports/correspondence, using word processing packages, for the Consultant's team, which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence. Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant ensuring that urgent correspondence receives prompt attention. In the Consultant's absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician for urgent attention.Working for our organisation We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favourable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified. In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements. All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training. The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust's resources are used efficiently with minimum wastage throughout their daily activitiesDetailed job description and main responsibilities Transcription and production, from digital dictation, of dictated reports/correspondence, using word processing packages, for the Consultant's team, which may include outpatient reports, discharge summaries, and other relevant clinical and non-clinical correspondence. Open and prioritise correspondence (which is often of a highly sensitive and confidential nature) on behalf of consultant ensuring that urgent correspondence receives prompt attention. In the Consultant's absence, Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician for urgent attention. Receive, manage, and prioritise telephone and personal enquires, complaints, messages and information from patients, relatives, General Practitioners, Consultants and other medical staff and external organisations on behalf of consultant and clinical team. Deal with enquiries relating to the medical and social welfare of patients and relatives in a sensitive manner, referring to medical staff or other Healthcare Professionals where appropriate. When responding to enquires, ensure that relevant guidelines or protocols are followed. To provide specific support to the Rota Master in General Paediatrics. To be responsible for compiling, disseminating and co-ordinating all directorate rotas within the Family Care Division that fall under your sphere of responsibility. To hold overall responsibility for ensuring that the gaps within rota's are covered appropriately. To negotiate with medical staff to agree cross cover within and between directorates. To ensure staff rotas are produced in an accurate manner following guidelines issued from the Rota Master(s, The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

The role of the Medical Rota Co-ordinator is to provide a comprehensive administration and information service to the Division of Family Care. The role requires exceptional organisational skills and the ability to perform a wide range of specific duties. The post holder must be competent in spreadsheets, word processing, keyboard skills, communication, organisational and negotiation skills. An ability to understand the need for and to maintain confidentiality is essential. An essential part of the role is the ability to manage and prioritise own workload without direct supervision.,

• Extensive knowledge and experience of Senior Administrative procedures and practices Previous NHS/
• GCSE level 4 or above or equivalent level of skills in English Language and Maths
• Experience OR demonstratable understanding of rota management
• Experience of working on own initiative.
Desirable criteria
• Previous NHS/ Healthcare experience
• Experience of Rota Design
Dear Potential Applicant

At East Lancashire Hospitals NHS Trust our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 600,000 people across East Lancashire and the surrounding area. We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work., The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background. We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.

It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
• Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
• This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
• Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
• Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS) If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained. The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974. In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary. However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed. The cost of an Enhanced Disclosure will be £42.90 and for a Standard Disclosure £22.90 which includes a small handling fee.