Sales and Purchasing Administrator

About The Role - Due to our continued business growth, we have an exciting opportunity to welcome a Sales and Purchasing Administrator to our team.

This is a Full-time position working from 0900 - 1700 5 days per week, with 30 minutes lunch break. Applicants must be able to provide details of right to work within the UK, if required.

Purchasing Administrator - Key Responsibilities

• Processing customer orders via telephone and email


• Updating and maintaining customer price lists


• Implementing and maintaining customer purchasing portals


• Process customers delivery notes, plan route and manage delivery days


• Inform customers of any stock delays or shortfalls


• Maintaining relationships with suppliers.


• Raising and placing purchase orders with suppliers.


• Overseeing the administration of the stock management systems from inputting new products and prices, through to processing delivery notes ensuring the database is maintained accurately.


• Accurately maintaining stock levels and organising stock takes


• Maintaining internal systems with supplier delivery dates and trying to improve delivery dates where possible.


• Accurately process supplier invoices, matching them to purchase orders and delivery notes.


• Ensure all invoices are coded correctly and inputted into the finance system in a timely manner.


• Reconcile supplier statements and resolve any discrepancies or outstanding issues.


• Prepare supplier payment schedules for review.


• Maintain accurate and up-to-date records of all financial transactions.


• Collaborate with internal teams to facilitate effective procurement processes.


• Assist with month-end and year-end closing procedures.


• Generate reports and provide analytics as required.


• Contribute to process improvements and the implementation of best practices within the finance department.


• Answer queries relating to purchases and outstanding orders


• Handling incoming telephone calls/emails


• Supporting with processing and administration around the office


Sales Administrator - Key Responsibilities

• Preparing sales quotations


• Processing Sales invoices


• Handling customer enquires


• Process and record complaints ensuring positive outcome


• Data administration


• Provide a customer contact point & business support for assigned contract accounts


• Producing & updating sale & service reports


• Manage & report on the new & cancelled account process


• Manage & publish performance & sales data


• Assisting Contract Managers by developing both existing and new customer accounts.


• Handling incoming telephone calls/emails


• Supporting with processing and administration around the office
  
  At least 2 years experience in sales and purchasing


• Punctuality and excellent time management skills


• High attention to detail


• Exceptional communication and interpersonal skills


• Strong customer service skills


• A confident telephone manner and the ability to work well within a team and on their own


• Proficiency in the Microsoft Office suite


• Experience of Xero, Unleashed Inventory Management, Dext, A-Level or equivalent (preferred)


Experience:

• Purchasing: 2 years (required)


• Sales: 2 years (required)


Language:

• English (required)
  
  25-30K Full Time - dependent on experience


• 28 days annual leave (including bank holidays)


• Xero app access that allows you to update and track employee life cycle


• Company benefits including Gym and Swim membership, on-site parking, Company Events, Access to our employee platform inclusive of discounts


• Casual Dress


• Relaxed friendly working environment


About Us Our company is one of the leading and fastest growing soft facilities management service providers, using environmentally friendly products offering a full range of professional cleaning services throughout our county.

We are transforming the cleaning services sector, combining eco-friendly technology and innovation with an ambition to ensure that every colleague has the opportunity to progress through training, development, and access to education.

Job Type: Full-time

Pay: £25,000.00-£30,000.00 per year

Benefits:

• Company events


• Company pension


• Cycle to work scheme


• Employee discount


• Free parking


• On-site parking


Schedule:

• Monday to Friday


• No weekends