School Administrator

To provide a comprehensive administrative service to the Office Manager and members of the school Senior Leadership Team and support with the finance function within the school.

This includes supporting with day-to-day telephone/email enquiries, operational processing, compliance and recruitment administration.

Main duties and responsibilities:

Secretarial / Reception / Admin

- Provide administrative support including diary management, booking appointments, word processing, filing and photocopying.

- Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.

- Provide HR administrative support with personnel files & recruitment paperwork.

- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.

- Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages.

- Provide administrative support relating to school census returns as required.

- Support safeguarding administration including the Single Central Record (SCR) To ensure the school administrative processes are accurate, secure and GDPR compliant.

- Liaise with parents and external agencies in a professional manner.

- Provide support for whole school events.

- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.

- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements.

- To ensure data is recorded and used appropriately in accordance with the school's policies.

Finance

- Understand and work within the Trust's financial procedures including purchasing, invoicing, payments and banking.

- Liaising with the central finance team.

- Supporting other staff with understanding the financial procedures.

- Raising purchase orders using PS Financials and managing stock.

- Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.

- Ensure all financial information is filed correctly, including electronic and paper.

- Support the Office Manager and members of the Senior Leadership Team as required.

- Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.

- Source and order resources as requested by staff.

- Maintain stationery supplies, re-stocking as necessary.

General

- To understand and work in accordance with the School's Equal Opportunities, Health and Safety and other relevant policies.

- To attend appropriate training.

Undertake any other tasks as required by the Senior Leadership Team, which are considered commensurate with the job purpose and grading.

What the school offers its staff

As our employee, you have access to our exclusive platform, Extra Special. This is now the place to go for all your rewards and benefits at Special Partnership Trust, including your brand-new discounts package and Health Cash Plan - Simply Health.

There are hundreds of fantastic employee discounts to be redeemed online and instore. Whilst also spreading the cost of those big purchases with our new SmartTech offering.

We will offer you a detailed induction and ongoing, high quality professional development opportunities to fully develop in your role. You will have the opportunity to work across our setting to further enhance your career progression.

A commitment to continuing your learning journey is necessary. If you have the commitment, energy, initiative, and drive to help us meet our core values, then we welcome your application.

Commitment to safeguarding